How to Get Certificate of Fact – Status in Texas 2024: Ultimate Guide

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How to Get a Certificate of Status in Texas

Welcome to the bustling world of business in Texas, also known as The Lone Star State! Maintaining compliance with state requirements is key to your Texas LLC success. The Texas Certificate of Fact – Status is a crucial document that validates your LLC’s legal registration, active status, and good standing, unlocking numerous benefits and opportunities.

Our comprehensive guide is here to help you obtain your Certificate of Fact – Status in Texas, highlighting its importance and various use cases, streamlining your journey to success. With LLCBase by your side, let’s expertly navigate the Texas Certificate of Fact – Status and ensure your business flourishes in the vibrant Texas economy!

What is Certificate of Fact – Status

Texas Certificate of Fact – Status is an official document issued by the Texas Secretary of State. It confirms that a business entity is legally registered, active, and in good standing with the state. This certificate is sometimes called a Certificate of Good Standing, Certificate of Existence, or Certificate of Authorization, depending on the state.

Texas Certificate of Fact – Status is often required when conducting various business transactions, such as applying for loans or entering into contracts. The following information is typically included in Texas Certificate of Fact – Status:

  • The legal name of the business entity: This is the official name under which the business is registered with the Texas Secretary of State. The legal name should match the name on all other official documents and records related to the business.
  • The formation or registration date: The business entity was first formed or registered with the Texas Secretary of State. This date signifies the beginning of the entity’s legal existence and is crucial for tracking the age and history of the business.
  • The business entity type: This refers to the specific legal structure of the business entity, such as Texas Limited Liability Company (LLC), Corporation, Partnership, or Sole Proprietorship. The entity type determines the legal rights and responsibilities of the business and its owners.
  • The entity’s status: This indicates the current standing of the business entity with the Texas Secretary of State. An “Active” status signifies that the entity has met all legal requirements and is allowed to conduct business. Other possible statuses include “Inactive” (e.g., not currently doing business) and “Dissolved” (e.g., the entity has been officially terminated).
  • The expiration date, if applicable: In some cases, a business entity may have a predetermined expiration date, particularly if it was formed for a specific duration or purpose. If applicable, the expiration date will be indicated on the Texas Certificate of Fact – Status.
  • A statement confirming the entity is in good standing with the Texas Secretary of State: This statement serves as an official declaration that the business entity has met all legal requirements and obligations, such as filing annual reports, paying taxes, and maintaining proper records. Being in good standing is crucial for maintaining the legal protections and benefits of the business entity type.

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Who Should Obtain Certificate of Fact – Status

Business owners and managers should obtain Texas Certificate of Fact – Status for various reasons. Here are some common scenarios where obtaining Texas Certificate of Fact – Status is necessary:

  1. Opening a business bank account: Financial institutions often require Certificate of Fact – Status when opening a business bank account. This document confirms the business’s legal existence and standing, ensuring the account is opened on a legitimate entity’s behalf.
  2. Applying for a loan or line of credit: Lenders may request Certificate of Fact – Status as part of the loan application process. This document helps lenders verify the business’s legal status, ensuring that they are lending to a legitimate and compliant entity. Check out some business loans in Texas if you want financing options.
  3. Registering to do business in another state: When expanding operations to another state, a company may be required to register as a foreign entity in Texas and obtain Certificate of Fact – Status from its home state. This certificate proves that the business is in good standing in its home state and is authorized to conduct business in the new state.
  4. Obtaining a business license or permit: Local, state, or federal agencies may require Certificate of Fact – Status when applying for business licenses or permits in Texas. The certificate confirms that the business entity is legally compliant and helps ensure that only legitimate businesses obtain the necessary licenses and permits.
  5. Entering into a contract or agreement with another party: Texas Certificate of Fact – Status may be requested by potential partners, suppliers, or customers before entering a contract or agreement. This document proves the business’s legal status and good standing, reassuring the other party that they are dealing with a legitimate entity.

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How to Obtain Certificate of Fact – Status in Texas

Obtaining Texas Certificate of Fact – Status involves several steps, including acquiring the appropriate form, submitting the completed form along with the required fees, and receiving the official certificate. Here is a detailed explanation of each step:

Step 1: Get the Form

To begin the process, visit the Texas Secretary of State and search for the specific form or application required to request Certificate of Fact – Status. The form’s name may vary depending on the state, but it is commonly referred to as “Request for Certificate of Fact – Status” or “Application for Certificate of Good Standing.” If you are still looking for the form online, request it by mail, phone, or in person at the Secretary of State’s office.

Step 2: Submit the Form

Once you have obtained the appropriate form, complete it by providing all the required information. This usually includes:

  • The legal name of the business entity
  • The business entity type (e.g., Limited Liability Company, Corporation)
  • The date of formation or registration
  • Contact information, such as mailing address, phone number, and email address
  • Any additional information required by the Texas Secretary of State

After completing the form, please submit it to the Texas Secretary of State either online, by mail, or in person, following the instructions on the form or the state’s website.

Step 3: Filing Fee and Processing Time

A filing fee of $12 is associated with obtaining Certificate of Fact – Status in  Texas. Be sure to include the appropriate payment with your form submission, using the payment method specified by the Texas Secretary of State.

The processing time for the request also varies by state, typically ranging from a few days to a few weeks. Some states offer expedited processing for an additional fee, which can significantly shorten the processing time.

Step 4: Receive the Certificate of Fact – Status

Once the Texas Secretary of State has reviewed and processed your request, they will issue the Certificate of Fact – Status. The certificate can be sent to you via mail or email or, in some cases, picked up in person at the Secretary of State’s office. Be sure to keep this document safe, as it is proof of your business’s good standing with the state.

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Why Do You Need Certificate of Fact – Status

Texas Certificate of Fact – Status is essential for businesses as it validates a company’s legal standing and compliance. Here are some key reasons why a business needs Certificate of Fact – Status and the benefits it provides:

  1. Legal Compliance: Texas Certificate of Fact – Status demonstrates that a business has fulfilled all its legal requirements, such as filing annual reports, paying taxes, and maintaining proper records. This compliance ensures the business can continue operating without penalties or legal disputes.
  2. Establishing Trust and Credibility: Possessing Certificate of Fact – Status helps build trust with clients, investors, and partners by showing that a business is legitimate and in good standing with the state. This credibility is vital in building business relationships and attracting new clients.
  3. Business Expansion: When a company plans to expand its operations to other states, it may be required to register as a foreign entity and provide Certificate of Fact – Status from its home state. This certificate verifies that the business is in good standing in its home state and is authorized to operate in the new jurisdiction.
  4. Financial Transactions: Banks and financial institutions often require Certificate of Fact – Status when opening a business bank account, applying for loans, or securing lines of credit. This document helps lenders and banks verify the business’s legal status and ensures they are dealing with a legitimate and compliant entity.
  5. Contractual Agreements: Potential partners, suppliers, or customers may request Certificate of Fact – Status before entering into a contract or agreement. This document proves the business’s legal status and good standing, reassuring the other party that they are dealing with a legitimate entity.
  6. Obtaining Licenses and Permits: Local, state, and federal agencies may require Certificate of Fact – Status when applying for various business licenses or permits. This document confirms the business’s legal standing and helps ensure that only legitimate businesses obtain the necessary authorizations.

FAQs

What is a Certificate of Status in Texas?
A Certificate of Status, also known as a Certificate of Good Standing, is a document issued by the Texas Secretary of State that attests to a corporation’s ongoing existence and compliance with all required state formalities.
Why do I need a Certificate of Status in Texas?
A Certificate of Status may be required by other states or countries in order for a business entity to obtain authority to conduct business beyond the state in which it was formed.
How do I apply for a Certificate of Status in Texas?
You can apply for a Texas Certificate of Status by submitting a request and payment via the Texas Secretary of State website.
What information do I need in order to apply for a Certificate of Status in Texas?
In order to apply for a Texas Certificate of Status, you generally need to provide the name of your business, its type of entity, and its filing or identification number.
What is the cost for obtaining a Certificate of Status in Texas?
The current fee for obtaining a Texas Certificate of Status is $15.00.
How long does it take to receive a Certificate of Status in Texas?
Typically, a Texas Certificate of Status can be obtained immediately after submitting your order and payment online via the Secretary of the State’s website.
Can I obtain a Texas Certificate of Status for a business entity that is not active or in good standing?
No, you must meet certain requirements to be eligible for a Texas Certificate of Status, including the fact that your business must be in good standing with the state.
How do I know if my business entity is in good standing with the state of Texas?
You can check the public records section of the Texas Secretary of State website to see if your business entity is in good standing with the state.
Can a business entity from another state obtain a Certificate of Status in Texas?
Yes, a business entity from any state can obtain a Certificate of Status in Texas as long as they meet the state’s eligibility requirements.
Can I obtain a Certificate of Status for my individual or sole proprietorship business?
No, individual and sole proprietorship businesses cannot obtain a Certificate of Status in Texas.
How can I receive a copy of my Texas Certificate of Status?
After submitting your order and payment for a Texas Certificate of Status, you can choose to receive a digital copy of the document or have a hard copy mailed to you via the US Postal Service.
Can I use a certified copy of my Texas Certificate of Status for official purposes?
Yes, a certified copy of your Texas Certificate of Status can be used for any official purpose.
How often do I need to request a Texas Certificate of Status for my business entity?
It is a good idea to request a new Texas Certificate of Status every year, especially if you plan on conducting business in other states or countries.
Can I request a rush delivery of my Texas Certificate of Status?
No, rush delivery or expedited service is not currently available for Texas Certificate of Status requests.
Can I request multiple copies of my Texas Certificate of Status for different uses?
Yes, you can order multiple copies of your Texas Certificate of Status for different uses or purposes.
Does the Texas Certificate of Status expire?
No, the Texas Certificate of Status does not have an expiration date.
What type of businesses can obtain a Texas Certificate of Status?
Corporations and other business entities that are in good standing with the state of Texas can obtain a Texas Certificate of Status.
Can I obtain a Texas Certificate of Status for my limited liability partnership?
Yes, limited liability partnerships formed under Texas law are eligible to obtain a Texas Certificate of Status.
Is there a difference between a Certificate of Status and a Certificate of Existence in Texas?
No, the terms “Certificate of Status” and “Certificate of Existence” are interchangeable in Texas.
Can I obtain a Texas Certificate of Status for my nonprofit organization?
Yes, nonprofit organizations formed under Texas law can obtain a Texas Certificate of Status.
What should I do if my Texas Certificate of Status contains errors?
If your Texas Certificate of Status contains errors, you should contact the Texas Secretary of State’s office to request a correction.
How should I store my Texas Certificate of Status?
You should keep your Texas Certificate of Status in a secure, protected location with your other important business documents.
Can I obtain a Texas Certificate of Status through a third-party service?
Yes, there are many third-party services that can obtain a Texas Certificate of Status on your behalf, usually for an additional fee.
What is the purpose of a registered agent in Texas?
In Texas, every business entity is required to designate a registered agent who can receive legal notices and other important documents on behalf of the company.
Do I need to provide my registered agent’s information when requesting a Texas Certificate of Status?
No, you do not need to provide your registered agent’s information when requesting a Texas Certificate of Status.
Can I obtain a Texas Certificate of Status for my assumed name, trade name, or DBA?
No, a Texas Certificate of Status is only available for the legally formed business entity, not for assumed names, trade names, or dba’s.
How can I submit my Texas Certificate of Status for authentication?
If you need to have your Texas Certificate of Status authenticated for use in another country, you can submit it to the Texas Secretary of State’s authentication office along with the appropriate fee.
Can I request a refund if my Texas Certificate of Status request is denied?
No, refunds are not available for Texas Certificate of Status requests that are denied due to ineligibility or failure to provide accurate information.
How do I obtain a Certificate of Status in Texas?
You can request a Certificate of Status in Texas online through the Secretary of State website, or you can submit a written request by mail or in-person.
What is the cost of obtaining a Certificate of Status in Texas?
The cost of obtaining a Certificate of Status in Texas is $15 if requested online, and $25 if requested by mail or in-person.
How long does it take to obtain a Certificate of Status in Texas?
If you request a Certificate of Status in Texas online, you can receive it instantly. If you submit a written request by mail or in-person, the processing time can take up to 7-10 business days.
Who can request a Certificate of Status in Texas?
Any authorized individual or entity is allowed to request a Certificate of Status in Texas.
What information do I need to provide to request a Certificate of Status in Texas?
You will need to provide the name of your business entity, the entity’s identification number, and the name of the individual or entity requesting the certificate.
Can I request a Certificate of Status in Texas if my business has been dissolved or canceled?
No, you cannot request a Certificate of Status in Texas if your business entity has been dissolved or canceled.
Can I request a Certificate of Status in Texas if my business entity is no longer in good standing with the state of Texas?
No, you cannot request a Certificate of Status in Texas if your business entity is no longer in good standing with the state of Texas. You will need to rectify any issues and get your business back into good standing before applying for a Certificate of Status.
Can I expedite the processing of my Certificate of Status request in Texas?
Yes, you can. You can pay an additional fee of $25 to expedite the processing of your request if you submit it in-person or by mail.
What forms of payment are accepted for obtaining a Certificate of Status in Texas?
For online requests, credit cards and eChecks are accepted. For mail or in-person requests, checks or money orders are accepted.
What is the address to use when mailing in a request for a Certificate of Status in Texas?
You can mail your request for a Certificate of Status in Texas to Texas Secretary of State, Corporations Section, P.O. Box 13697, Austin, Texas 78711-3697.
How long is a Certificate of Status valid in Texas?
A Certificate of Status in Texas is typically valid for 60 days from the date it was issued.
What happens if I lose my Certificate of Status in Texas?
You can request a duplicate Certificate of Status by contacting the Secretary of State’s office.
Can I pick up my Certificate of Status request in-person in Texas?
Yes, you can. If you submitted the request by mail, you can pick up the Certificate of Status in-person after it has been processed.
Can I request a Certificate of Status for a previous year in Texas?
Yes, you can request a Certificate of Status for a previous year in Texas. This is called a Certificate of Account Status and can be obtained by contacting the Texas Comptroller’s office.
What is the difference between a Certificate of Status and a Certificate of Account Status in Texas?
A Certificate of Status verifies the existence and good standing of your business entity. A Certificate of Account Status provides information on tax accounts that a business has established with the state.
Can I cancel or request a refund for my Certificate of Status request in Texas?
No, once your request for a Certificate of Status has been submitted and processed, it cannot be canceled or refunded.
Can I get a Certificate of Status for a foreign corporation in Texas?
Yes, you can obtain a Certificate of Status for a foreign corporation doing business in Texas.
Can I request a Certificate of Status online if my business entity is not registered in Texas?
No, the online Certificate of Status request system is only for business entities registered and in good standing in Texas.
Can I request a Certificate of Status in Texas if I am a foreign entity doing business in Texas?
Yes, you can request a Certificate of Status in Texas if you are a foreign entity doing business in Texas.
How long does it take to file for a Certificate of Account Status in Texas?
It can take up to 20 business days to process a request for a Certificate of Account Status in Texas.
What are the reasons why my request for a Certificate of Status may be denied in Texas?
Your request for a Certificate of Status may be denied if your business entity is not in good standing with the state of Texas, if your request is incomplete, or if you have not paid the required fee.
Is a Certificate of Status for a nonprofit organization in Texas different from that of a for-profit business?
No, the process of obtaining a Certificate of Status for a nonprofit organization in Texas is the same as that for a for-profit business.
Can I request a Certificate of Status for a limited partnership in Texas?
Yes, you can request a Certificate of Status for a limited partnership in Texas.
Can I use a Certificate of Status from another state to do business in Texas?
No, you cannot use a Certificate of Status from another state to do business in Texas. You will need to obtain a Certificate of Formation from Texas to do business in the state.
What is the corporate franchise tax in Texas?
The corporate franchise tax in Texas is a state tax on the privilege of doing business in the state. All business entities must pay this tax to keep their status in good standing.
Can I request a Certificate of Status for a sole proprietorship in Texas?
No, you cannot request a Certificate of Status for a sole proprietorship in Texas, as this business structure is not registered with the state.

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Conclusion

In the dynamic and competitive landscape of Texas, maintaining a strong legal and compliance foundation is crucial for your business’s growth and success. Obtaining and maintaining Texas Certificate of Fact – Status is an indispensable step in this journey. It is a testament to your business’s credibility and commitment to upholding state regulations.

Following the steps outlined in this guide to obtain your Texas Certificate of Fact – Status, you can confidently embark on various business endeavors, from securing financing and opening bank accounts to entering into contracts and expanding to other states. Remember that staying compliant and in good standing with the Texas Secretary of State‘s office is an ongoing process that requires vigilance and attention to detail.

So, continue to embrace the spirit of The Lone Star State by ensuring your business remains a shining example of compliance, professionalism, and trustworthiness. May your entrepreneurial journey in Texas be prosperous and successful! Explore LLCBase for valuable insights and detailed information on maintaining compliance with state requirements for your company’s success.

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