How to File an Annual Report in Texas 2024: A Step-by-Step Guide

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How to File an Annual Report in Texas

Master the art of juggling business responsibilities in Texas, also known as The Lone Star State! Keep your LLC thriving by filing an annual report in Texas and remaining in good standing. Our comprehensive guide simplifies the process, helping you easily meet government regulations and maintain up-to-date records.

With LLCBase, learn the requirements, deadlines, and steps to complete this essential task successfully. Let’s embark on this pivotal aspect of your entrepreneurial journey and secure the ongoing success of your Texas LLC in the dynamic Texas business landscape.

File an Annual Report

What is an Annual Report in Texas

The Texas LLC annual report, or Statement of Information, is a document that every LLC registered in Texas must file with the Secretary of State to update their business information. This includes the LLC’s name, address, registered agent, and manager/member information.

In Texas, an LLC’s initial Statement of Information is due by May 15 the year following formation of the formation of the LLC, and subsequent reports are due every 1 year year by the end of the month in which the LLC was formed.

The filing fee for a Texas LLC annual report is currently $0 because it is not mandatory, and there is an additional $50 penalty for late filings.

Annual Report Required Information

Before you begin the filing process, gather all the necessary information about your LLC. This includes:

  • The name of your LLC
  • The Texas Secretary of State file number
  • The mailing address of your LLC
  • The name and address of your registered agent in Texas
  • The names and addresses of your LLC’s managers or members
  • A brief description of your LLC’s business activities
  • The principal office address of your LLC
  • Whether your LLC is member-managed or manager-managed
  • The Employer Identification Number (EIN) of your LLC, if applicable
  • The contact information of the person responsible for filing the annual report, such as their name, title, phone number, and email address
  • Any additional information or updates that have occurred since your last filings, such as changes in management structure or significant business developments

Preparing this information in advance will simplify completing and submitting your Texas LLC annual report. When starting a business in Texas, ensuring the accuracy and completeness of the information you provide is essential. Any errors or omissions may lead to delays in processing or potential penalties for non-compliance. Furthermore, maintaining up-to-date records of your LLC’s essential details will help you to stay organized and make future filings more manageable.

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Steps to Filing Your Annual Report in Texas

Ready to tackle your annual report for your Texas LLC? Just follow these step-by-step instructions, and you’ll have it done in no time – making sure your business stays compliant and up-to-date with ease!

Step 1: Fill Out the Annual Report Form

The Form 802 includes your LLC’s name, Texas Secretary of State file number, mailing address, and principal office address. You must also provide the name and street address of your registered agent in Texas, who will be responsible for receiving legal correspondence on behalf of your LLC.

Step 2: Provide the Names and Addresses

Depending on whether your LLC is member-managed or manager-managed, include the names and addresses of all relevant parties in the appropriate fields on the form.

Step 3: Description of Your LLC

Describe the primary purpose and nature of your LLC’s operations. Be concise, but ensure the description accurately reflects your business activities.

Step 4: Sign and Date the Form

If you are filing online, you will be prompted to sign the form electronically using an e-signature. For mail-in filings, print the completed form and sign it by hand. Ensure that the person signing the form has the proper authority, such as an LLC member or manager.

Step 5: Pay the Annual Report Filing Fee

You must pay the annual report filing fee. The fee is $0 because it is not mandatory. You can pay the fee online using a credit card or e-check. For mail-in filings, include a check or money order made payable to the “Secretary of State” with your completed form.

Step 6: Submit the Form

For online filings, click “Submit” on the Texas Secretary of State’s online platform to complete the submission process. You will receive a confirmation of receipt upon successful submission. For mail-in filings, send the completed form and payment to the following address:

Secretary of State, P.O. Box 13697, Austin, TX 78711-3697

There are two ways to file your Texas LLC annual report: online or by mail.

  • Online: Visit the Texas Secretary of State‘s website. From there, click on “Limited Liability Company (LLC) Statements of Information.” Follow the prompts to file your annual report electronically. You can pay the filing fee using a credit card or an e-check.
  • By mail: If you prefer to file by mail, you can download the Form 802 form from the Texas Secretary of State’s website. Complete the form, attach a check or money order for the $0 because it is not mandatory filing fee, and mail it to the address provided on the form.

It is essential to double-check all the information on the form before submitting it, as errors or inconsistencies may cause delays in processing or potential penalties.

Regardless of your chosen method, filing your Texas LLC annual report on time is crucial to avoid penalties and maintain good standing with the state. Regularly reviewing and updating your LLC’s information ensures that you are prepared for future filings and helps you stay organized, allowing you to focus on growing your business.

When is an Annual Report Due in Texas

The Texas LLC annual report is due every 1 year by the end of the anniversary month of your LLC’s formation. Filing this report on time is crucial, as failure to do so can result in penalties and even the suspension or dissolution of your LLC.

The filing fee for a Texas LLC annual report is $0 because it is not mandatory. If you file late, there is a $50 penalty in addition to the regular filing fee. Staying on top of your annual report filing is essential to avoid unnecessary penalties and maintain good standing with the state.

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Common Mistakes to Avoid

Just a heads-up – we’ve noticed that many business owners tend to make these common mistakes when filing their annual reports. Keep an eye out to avoid them!

A. Late Filing

Filing your Statement of Information late can result in penalties and may jeopardize your LLC’s good standing with the state. Keep track of your filing deadlines and submit your report on time. A calendar or reminder system can help you stay on top of these deadlines and avoid late fees.

B. Incorrect or Missing Information

Incorrect or missing information can result in processing delays, rejection of your filing, or potential penalties for non-compliance.

  • Inaccurate Registered Agent Information: Your registered agent is responsible for receiving legal and tax documents for your LLC. Misleading registered agent information could result in missed notices and potential legal issues.
  • Incorrect Principal Office Address: Your LLC conducts business at the principal office address. Providing a correct address could lead to clarity and misdirected correspondence.
  • Incomplete or Inaccurate Member/Manager Information: Ensure all members’ or managers’ names and addresses are accurate and up-to-date. Only complete or accurate information can cause issues with the state and affect your LLC’s operations.
  • Not Updating Changes: If any changes occur within your LLC, such as a change in registered agent, office address, or member/manager information, it is crucial to update your Statement of Information accordingly.
C. Not Filing At All

Failing to file your Statement of Information can have severe consequences for your Texas LLC, including suspension or forfeiture of your LLC status. In addition to these consequences, there are further complications that may arise:

  • Difficulty Obtaining Financing: Lenders may hesitate to provide financing to an LLC not in good standing with the state, which may indicate potential legal or financial issues.
  • Loss of Limited Liability Protection: One of the primary benefits of forming an LLC is the limited liability protection it provides its members. If your LLC loses its good standing, this protection may be at risk, leaving members personally liable for the LLC’s debts and obligations.
  • Challenges in Business Transactions: If your LLC is not in good standing, you may face challenges in conducting business transactions, such as entering into contracts or opening bank accounts.

To avoid these common mistakes and ensure your Texas LLC’s continued success, stay organized, communicate with your registered agent, and stay informed about changes in state requirements. Regularly reviewing your LLC’s records and working with professionals, such as attorneys or accountants, can help you maintain compliance and avoid costly errors.

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Failing to File an Annual Report

Failing to file your Texas LLC annual report within the specified deadline can result in severe consequences for your business. Late fees may be imposed, and your LLC may face suspension or even dissolution by the state. It is essential to stay compliant by submitting your annual report on time and ensuring all information is accurate to maintain your LLC’s good standing and avoid these adverse outcomes.

A. Penalties

Missing the deadline for filing your Texas LLC’s Statement of Information can result in a late filing penalty of $50 imposed by the Texas Secretary of State. This penalty is in addition to the standard $0 because it is not mandatory filing fee and can be avoided by ensuring the timely submission of your annual report.

B. Suspension/Forfeiture of LLC Status

Failing to file your Statement of Information or comply with other state requirements can lead to suspending or forfeiting your Texas LLC’s status. This means your LLC loses its good standing and becomes ineligible to conduct business in the state, which can have significant legal and financial consequences.

C. Reinstatement Process

If your LLC has been suspended or forfeited due to non-compliance, you can take steps to reinstate it. The reinstatement process typically involves the following:

  1. Filing all past due Statements of Information, ensuring that all required information is accurate and up to date.
  2. Paying any outstanding penalties, including late filing fees and any other fines that may have been imposed.
  3. Submitting a completed Application for Revivor form to the Texas Secretary of State and any required supporting documentation.
  4. Resolving any outstanding tax obligations with the Texas Texas Comptroller of Public Accounts.

Once you have fulfilled these requirements, the Texas Secretary of State will review your reinstatement application. If approved, your LLC will be restored to good standing and regain its ability to conduct business in the state. Remember, maintaining compliance by submitting your annual reports on time and addressing any issues promptly is always more efficient and cost-effective.

Tips for Filing an Annual Report

  • File early: To avoid late fees and possible suspension or dissolution of your LLC, file your annual report well before the due date.
  • Double-check your information: Ensure that all the information you provide on the form is accurate and current to avoid processing delays or rejection of your filing.
  • Keep a copy: Whether you file online or by mail, keep a copy of the completed form and proof of payment for your records.
  • Set a reminder: To ensure you can attend the filing deadline in the future, set a reminder for yourself to file your Texas LLC annual report each year.
  • Utilize online resources: The Texas Secretary of State’s website provides valuable information, forms, and guidelines for filing your annual report. Familiarize yourself with the site to ensure you follow the correct procedures and use the proper forms.
  • Update your records regularly: Throughout the year, keep your LLC’s records updated, including any changes in management, addresses, or business activities. This makes filing your annual report easier and helps maintain accurate records for your business.
  • Verify your registered agent information: Make sure the registered agent’s name and address are current, as they are responsible for receiving legal correspondence on behalf of your LLC.
  • Consider filing online: Online filing is typically faster and more convenient than mail-in submissions, offering instant confirmation and quicker processing times.
  • Consult a professional if needed: If you need clarification on filing your annual report, consider consulting with a legal or accounting professional specializing in business compliance. They can provide guidance and ensure that your filing is done correctly.
  • Stay informed: Be informed about changes in Texas’s LLC filing requirements, fees, or deadlines. Regularly check the Secretary of State’s website for updates and sign up for any relevant newsletters or notifications.

Seek the Help of a Registered Agent

Each state has its own set of rules and regulations regarding the filing of Annual Reports. Typically, these reports are submitted annually, but in some states, they are only required biennially or once every ten years.

There are numerous factors to consider when filing reports or paying taxes, such as timing, filing methods, appropriate addresses, exemptions, legal requirements, and annual report compliance. To help navigate these complexities, it is recommended that an LLC hires a Registered Agent. Explore the best registered agent services in Texas that provide comprehensive assistance at a reasonable cost.

An experienced agent is necessary for the following:

  1. Streamlining the necessary processes and filing procedures, ensuring a smoother experience.
  2. Facilitating the sending and receiving of crucial documents on your behalf.
  3. Providing timely reminders about critical filing dates and tax payment deadlines, reducing the risk of missing important deadlines.
  4. Simplifying the filing process makes it less daunting and more manageable.
  5. Helping you avoid costly penalties and maintain compliance with regulatory requirements.
  6. Offering flexible working arrangements, adapting to your business needs.
  7. Ensuring the privacy and protection of your personal information by keeping your records off public databases.

FAQs

What is a Texas annual report filing?
A Texas annual report filing is a filing required by Texas law to update the Texas Secretary of State on the activity and state of your Texas corporation or LLC.
Who needs to file a Texas annual report?
All Texas LLCs and corporations have a requirement to file an annual report.
What happens if I don’t file my Texas annual report?
Failure to file a Texas annual report can result in late fees, deferred privileges, and ultimately dissolving your Texas LLC or corporation.
How much does it cost to file a Texas annual report?
The Texas LLC annual report cost is $0 for a franchise tax-exempt or nonprofit business, or $50 for others. The corporation report fee is $0 for a nonprofit or $78.75 for a for-profit.
When is the deadline to file Texas annual reports?
Texas annual report filing deadlines are determined based on the anniversary date you initially filed with the Texas Secretary of State.
Can I file my Texas LLC annual report online?
Yes, Texas LLCs can file their annual report online on the Secretary of State’s website.
Can I file my Texas corporation annual report online?
Yes, Texas corporations can file their annual report online on the Texas Secretary of State’s website.
Can I file my Texas annual report by mail?
Yes, Texas annual report filings can also be completed by mail.
What is the mailing address for Texas annual reports?
The mailing address is
What should I include in my Texas annual report?
Your Texas annual report should include updates on your business’s owners, NAP status, officers, Governing documents, business practices, operating duration and registered agent.
Is there a specific Texas annual report form I should use?
The Texas annual report must include designated fields, but there is no specific form. Some legal services or Secretary-approved businesses may have pre-prepared forms listed.
Should I hire someone to file my Texas annual report?
Hiring a professional service can help you save time and ensure that the annual report is filed correctly but is not mandatory.
Can I file my expired Texas annual report?
Yes, If you missed your filing date, you can still file your annual report for up to 60 days after your date of forfeiture. Make sure to pay the reinstatement fee as well.
How often do I need to file a Texas annual report?
The Texas annual report filing requirement is an annual requirement.
What should I do if I need to file an amendment to my Texas annual report?
To update items such as changing your company address or shifting within your business formation, you may file an amendment instead of paying a significant additional filing fee.
Do I need to file a Texas annual report if my business did not operate this year?
Yes, You need to file a “no activity” Texas annual report and pay the appropriate fees.
How will I be notified about the deadline to file my Texas annual report?
The state does not send annual report reminders. Keeping your own records or electing to receive electronic reminders is the best way to stay up-to-date.
Can outside counsel file a Texas annual report for my business?
Yes, you can assign an outside representative other than the owners/officers/Governing documents who can complete the Texas annual report.
Can LLCs and corporations have the same filing deadline day in Texas?
Filing deadlines will be unique based on your entity filing date and would not affect one another.
What is the penalty fee for filing a tardy Texas annual report?
Late fees in Texas raise to $50 if yearly state filings and payment are not supplied at the close of the third month, doubling to up to $400 by June 1st making it substantially late.
How long will it take to process my Texas annual report?
Online reports are processed instantaneously, however, processing paper reports usually takes two business weeks.
Will the confidentiality of my business data be protected during a Texas annual report filing?
Yes, Confidentiality protections will apply whether the filing is electronic or by paper but this as confidential laws are not lax and unrestricted.
What happens if I file my Texas annual report late?
filing late will involve increased business fees, deferred privileges, and could lead to the revolving of your Texas LLC or corporation.
where can I file a Texas annual report?
You can file a Texas annual report either by mail to Texas Secretary of State or online by visiting the SOSDirect online portal.
What information is involved in Update of Ownership Section of the Texas annual report?
This section will request updates to undisclosed shareholders or control entity information as it is modified before the filing date.
What if I forget corrections in the report after it has been filed?
You can make amendments in case you spot an error or missed adding details in your annual report.
Can I use iFile as my change of registered office agent form in Texas?
option for paper filings for Address Changes is obsolete, iFile must be used to file new or change information in the State of Texas.
Where can I look up a Texas Registered Agent?
You can scrutinize Texas Registered Agents used by qualified out of state entities through their registered agent data section.
Can I file for stock in my Texas LLC annual report?
Corporations are the ones that issue stock, so if you own shares in a Texas corporation, you would supply updated shareholder information and update or issue new share allotments in the Ownership section.
What is an Annual Report?
An Annual Report is a document that businesses must file to provide information about the company’s activities and financial status.
Who is required to file an Annual Report in Texas?
All corporations, limited liability companies, limited partnerships, and professional associations who registered, organized, or incorporated in Texas and conducting business in the state of Texas are required to file an Annual Report.
When is the Annual Report due in Texas?
The Annual Report is due on May 15th of every year in Texas.
What are the consequences if a company fails to file an Annual Report in Texas?
If a company fails to file its Annual Report, it will be charged a $250 late fee, and its certification of formation or registration may be revoked.
What information is required to be included in an Annual Report in Texas?
The Texas Annual Report requires companies to list their name, the name and address of their registered agent, the names and addresses of their officers, directors, and managers, the principle place of business, and a brief description of their business activities.
How can I file an Annual Report in Texas?
You can file your Annual Report online through the Texas Secretary of State website.
What is the cost of filing an Annual Report in Texas?
The cost of filing an Annual Report in Texas is $50.
Is it possible to file the Annual Report through mail in Texas?
Yes, but it is less preferred and discouraged.
How do I make the payment for the Annual Report in Texas?
The Texas Secretary of State accepts credit/debit cards or checks.
Can a company authorize a third party to file an Annual Report on their behalf in Texas?
Yes, companies can authorize a third party to file an Annual Report on their behalf in Texas.
Is it possible to dissolve a Texas business online along with an Annual Report filing?
It depends on the type of entity. For certain entities like LLCs, it is possible to dissolve them online by filing their Annual Reports with termination filings.
Can I file an Annual Report in Texas even if the company did not do any business during the year?
Yes, you must file an Annual Report in Texas even if the company did no business the previous year.
How soon should I file the Annual Report in Texas after my company conducts any transaction?
An Annual Report is filed only during the filing window, which is before the 15th of May or the 15th day of the third month after formation.
Can I change my registered agent while filing the Annual Report in Texas?
Yes, you can change your registered agent while filing the Annual Report in Texas but it is separate from Annual Reports and requires a seperate form available on the Secretary of state’s website.
Can I file an annual report via email in Texas?
No, annual reports cannot be filed via email in Texas. E-filing on the state’s online portal is the only accepted method.
When is a Texas foreign entity required to file the annual report with the state?
If a foreign (out of state) entity is registered to do business in Texas, it must provide an annual report to the Texas Secretary of State (SOS) office.
When is the Texas LLC Annual Report filing window?
The Texas LLC annual report is due by May 15 every year. Late filing past the due date will cost without exception.
What are franchise tax reports, and how are they different from the annual report in Texas?
The Franchise Tax Report is a report submitted on an annual basis to provide necessary financial and entity information to the state comptroller, and Annual Report, meanwhile, is filed with the Texas Secretary of State regarding the financial and contact details of a company.
What happens if I fail to file Texas tax reports?
There are various civil penalties involved that increased if the tax remains unpaid for more than 30 days past the due date that may cumulatively and could force you to lose your business permanently.
What happens if I don’t file my Texas Annual Reports on time?
Companies that do not file Texas annual reports on or by the due date may either get penalized for each reporting mistake or encounter an interested party starting the legal dissolution of the entity.
Is it necessary to update information if previously filed on an annual report in Texas?
Yes, if changes made to any entity’s registered office, registered agent, principal office, officers or managers since the filing of its most recent annual report. Said corrections could be made when resubmitting Annual Reports.
Whom can I contact if I face any financial hurdles or technical problems while trying to file Texas’s annual report?
For matters about payment issues, you may contact the Texas Secretary of State’s corporation office and for technical issues related to E-Filing Website, you can contact the SOS Help Desk at 512-463-5555.
Can I file Texas’s annual report late with a fee?
Late filing is charged with $50 for most entities but may vary with entity especially with declining insurance/corporation privileges.
Can the state forfeit a business’s registration or incorporation in Texas for not filing its annual report on time?
Yes, The State will involuntarily cancel the registration or incorporation of companies that continuously fail to submit their Annual Report not exceeding five years astoundingly demonstrating inactivity.
What is the CD/Upload filing method on the Texas SOS website for filing annual reports?
The filing version allows companies to choose previously established Corporate Accounts to save filing representatives’ correspondence information for the company. Person received the CD/Upload option may upload JSON selected the application with the login worker code into the state office.
Is a late filing penalty different from civil penalty in Texas for failing to file the annual report on time?
Yes, it is. Considering a late Annual Report penalty is defined under Senate Bill 1049 and is either set at the base rate of $50 or the amount required for renewal from decline dependence of entity type, compared to civil penalties that usually affect assessment taxes, state fund people could charge over recent yearly details designated for reporting.
How long does it take for Texas to average the Annual Report and let me know?
Texas Secretary of State usually responds within four (?!) business days following submission of administrative firm actions such as Domestic Annual Report emailing.
Are all previous versions accepted for Texas’s annual reports?
Official versions of annual reports must be used for Texas.
Which site submits Texas Annual Reports?
The Texas Secretary of State website.

Also Read

How to Correct Error in Your Annual Report of Texas LLC

The first step in correcting errors in your annual report is to carefully review the document for any inaccuracies. This may involve comparing the information in the report to the financial records and other documents that were used to prepare it. By conducting a thorough review of the report, you can identify any discrepancies or omissions that need to be corrected.

Once you have identified the errors in your annual report, the next step is to take action to correct them. Depending on the nature of the errors, this may involve making revisions to the report and submitting an amended version to the appropriate authorities. It is important to follow the specific procedures and guidelines set forth by the Texas Secretary of State for correcting errors in an annual report. Failure to do so may result in further penalties and complications.

In addition to correcting the errors in your annual report, it is important to understand why the mistakes occurred in the first place. This may involve reviewing the processes and procedures that were used to prepare the report and identifying any underlying issues that need to be addressed. By getting to the root of the problem, you can implement measures to prevent similar errors from happening in the future.

Furthermore, it is important to communicate openly and transparently about the errors in your annual report. This may involve informing shareholders, partners, and other stakeholders about the mistakes that were made and the steps that are being taken to correct them. By being honest and forthright about the errors, you can demonstrate your commitment to accountability and compliance.

Overall, correcting errors in your annual report is a critical responsibility for the leadership of your Texas LLC. By taking proactive steps to identify and rectify mistakes, you can uphold the integrity of your business and maintain the trust of your stakeholders. Remember, prevention is key to avoiding errors in the future—so be diligent in your review process and take steps to improve your reporting procedures moving forward.

Conclusion

Filing a Texas LLC annual report is essential to maintaining compliance and good standing with the state. Keeping organized records, being aware of filing deadlines, and submitting accurate information will help ensure your LLC remains in good standing and can continue operating smoothly. Remember to stay on top of your filing requirements and consult professional help to keep your Texas LLC compliant and successful. Visit LLCBase to learn more about maintaining compliance and good standing in Texas.

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