How to Get a DBA Name in DC 2024: A Complete Guide

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How to Get a DBA Name in DC

If you want to use a different name other than the legal name for your business in DC, you must file a DBA (Doing Business As) name. The public, specifically your potential customers, will recognize your business by its registered legal name. Using a trade name or DBA in marketing and sales can help your DC LLC reach a wider audience.

DC, also known as The Nation’s Capital, has specific regulations for filing a DBA name. However, these regulations can vary depending on your business structure. At LLCBase, we understand that forming a business can be an overwhelming experience, so we are here to help you every step of the way. This article will provide the essential steps to obtain a DBA Name in DC.

Get a DBA Name

What is a DBA

A DBA, which stands for “Doing Business As,” is a name under which a business operates that differs from its legal name. It is also known as a trade, assumed, or fictitious name. A DBA allows business owners, such as sole proprietors, general partnerships, limited liability companies (LLCs), and corporations, to conduct business under a separate name without creating a new legal entity.

Registering a DBA is important for several reasons, including legal compliance, branding, and customer recognition. The process for obtaining a DBA varies by jurisdiction and may require filing with a state or county government office. Researching local regulations and following the steps to register your DBA name properly is essential.

Understanding DBA Names in DC

You must choose a name when you form an LLC or any business structure. Every company has a legal name. For example, a partnership or sole proprietorship might operate under the legal name of the company’s owner or owners. The name specified in the Articles of Incorporation or Articles of Organization can be used by any business entity, including corporations, limited liability companies (LLCs), and others.

There are situations when you may decide not to use your company’s registered legal name in DC for various reasons. Your company’s legal name might not be relevant to your business or no longer accurately describe it. Alternatively, you might want a new name without changing your incorporation or registration documents.

If you plan to start your business in DC under a name other than your personal name or an existing corporate name, you must file a DBA name with DC state, regardless of the type of business entity you have incorporated as (sole proprietor, partnership, corporation, or LLC).

There are no restrictions on how many DBA names you can use for your business. However, each DBA name must be filed with the state where you conduct business. This is necessary because the general public has a legal right to know whether a specific individual or company is operating under a name other than their legal name.

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How to Obtain a DBA Name in DC

Want to obtain a DBA name in DC? Simply follow these easy-peasy steps, and you’ll be well on your way to securing that perfect “doing business as” name in no time!

Step 1: Check Name Availability

Before filing a DBA in DC, ensuring that no other business is already using your chosen name is crucial. To confirm name availability in DC, search the DCRA CorpOnline Web Portal database provided by the DC Secretary of State. This step is important to avoid potential legal issues and confusion for customers.

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Step 2: Choose a DBA Name

In DC, fictitious names cannot be identical or too similar. A DBA should avoid deceiving the public by appearing confusingly similar to any other business name. When choosing a DBA name, ensure it follows the guidelines and restrictions the DC government sets. These guidelines may include avoiding certain words or phrases, such as those related to banking, insurance, or professional designations, without proper authorization.

Step 3: Register the DC DBA Name

Once you have determined that the name is available for registration, complete the required forms provided by your county or the DC Secretary of State. You must register your DBA name in the county where you intend to conduct business. In most DC counties, specific information is required, such as the company’s name, organization type, and description of the products or services to be provided under the Fictitious Name. Carefully complete the necessary forms and ensure all information is accurate and complete.

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Step 4: Submit the Application

To file the DC DBA Name, you must apply to the DC Secretary of State or the appropriate county office. In DC, you can file the DBA name using various methods, such as (two methods, online and by mail). The cost of filing the Fictitious Name (DBA name) in DC is $55. This fee may vary depending on the method of filing or the specific county where you are registering your DBA name.

  • Online: For online filing, check the Washington DC Secretary of State. There, look for the “Trade Names” section. You will get the registration form.
  • Offline: For filing by mail, you must download the form, and send it to the Department of Licensing and Consumer Protection, Corporations Division, P.O. Box 92300, Washington, DC 20090

Step 5: Use the DC DBA Name

Once your DBA name is registered and approved, you can use it in your business operations. Be prepared to provide three “specimens” demonstrating the Trade Name used, such as business cards, booklets, flyers, labels, or stickers. These specimens may be requested by the DC Secretary of State or the county office as proof of usage. Properly displaying your DBA name in your marketing materials, signage, and other business documents is essential to ensure customers and clients know your new trade name.

Following these steps, you can obtain a DBA name in DC and use it to enhance your business’s visibility and reach.

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DBA Name in DC: A Detailed Guide

Read the comprehensive guide to renewing and changing a DBA name in DC:

Renewing a DBA Name in DC

It is essential to renew your DBA name periodically to maintain its validity. In most states, renewing a DBA name follows the same process as filing a new DBA name. Every two year, you should renew your DC DBA to ensure continued compliance with state regulations.

To renew your DBA name in DC, follow these steps:

  1. Check the renewal deadline: Be aware of the renewal deadline for your DBA name, typically every two year. Missing the deadline may result in penalties or loss of your trade name rights.
  2. Complete the renewal application: Obtain the renewal application from the DC Secretary of State or the appropriate county office. Fill out the required information, including updates on your business address, contact information, and a description of the products or services provided under the Fictitious Name.
  3. Submit the renewal application: Submit the completed renewal application to the DC Secretary of State or the appropriate county office by the deadline. Be prepared to pay the renewal fee, which may vary depending on the method of submission or the specific county where you are renewing your DBA name.
  4. Receive confirmation: Once your renewal has been processed and approved, you will receive confirmation from the DC Secretary of State or the county office. Keep this documentation for your records.

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Changing a DBA Name in DC

If you need to change your Trade Name (DBA or Fictitious Name), apply to the DC Secretary of State (SOS) or the appropriate county office. The process for changing a trading name is similar to registering a new DBA. You can reserve your DBA name for two year.

To change your trade name in DC, follow these steps:

  1. Check name availability: Before applying for a new trade name, ensure that another business still needs to use the desired name. Search the DC Government Records Inquiry System or the DCRA CorpOnline Web Portal database provided by the DC Secretary of State to confirm business name availability in DC.
  2. Complete the change application: Obtain the trade name change application from the DC Secretary of State or the appropriate county office. Fill out the required information, including the current and new trade names you wish to use.
  3. Submit the change application: Submit the completed change application to the DC Secretary of State or the appropriate county office. Be prepared to pay the change fee, which may vary depending on the submission method or the county where you change your DBA name.
  4. Receive confirmation: Once your trade name change has been processed and approved, you will receive confirmation from the DC Secretary of State or the county office. Keep this documentation for your records and update all relevant business materials with the new trade name.

FAQs

What is a DBA name?
A DBA name, or “doing business as” name, is a name used by a business that is different from the legal name of the business owner.
Do I need a DBA name in DC?
If your business operates under a name other than your legal name, you need to register a DBA name in the District of Columbia.
How do I know if my DBA name is available in DC?
You can search the DCRA Corporate Registration Information System (CRIS) to see if your DBA name is already registered by someone else.
What do I need to do to register a DBA name in DC?
To register a DBA name in DC, you need to file a Trade Name Registration Application with the DCRA Corporations Division and pay the required fee.
How much does it cost to register a DBA name in DC?
The fee to register a DBA name in DC is $55.
What information do I need to include on the Trade Name Registration Application?
You will need to provide your legal name, address, and the DBA name you want to register.
Is there a deadline for registering a DBA name in DC?
You should register your DBA name as soon as possible after you start doing business under that name in DC.
How long does it take to process a Trade Name Registration Application in DC?
It typically takes about a week for the DCRA Corporations Division to process a Trade Name Registration Application.
Can I register a DBA name online in DC?
Yes, you can file a Trade Name Registration Application online through the DCRA’s Clean Hands system.
Can I register a DBA name by mail in DC?
Yes, you can mail a completed Trade Name Registration Application and the required fee to the DCRA Corporations Division.
Can I register a DBA name in person in DC?
Yes, you can file a Trade Name Registration Application in person at the DCRA Corporations Division office.
Can I change my DBA name in DC?
Yes, you can change your DBA name in DC by filing a Trade Name Amendment form with the DCRA Corporations Division and paying the required fee.
What is the fee for changing a DBA name in DC?
The fee for changing a DBA name in DC is $55.
How do I dissolve or cancel a DBA name in DC?
You can cancel a DBA name in DC by filing a Trade Name Cancellation form with the DCRA Corporations Division.
Is there a fee for canceling a DBA name in DC?
No, there is no fee to cancel a DBA name in DC.
Do I need to renew my DBA name registration in DC?
No, DBA name registrations do not expire in DC and do not need to be renewed.
Can I transfer my DBA name registration to someone else in DC?
No, DBA name registrations are not transferrable in DC.
Can I use my DBA name in another state?
You will need to register your DBA name in every state where you do business.
Is there a fee to register a DBA name in every state?
Fees vary by state, and some states do not require DBA name registration.
How long does it take to process a DBA name registration in other states?
Processing times vary by state.
Do I have to register my DBA name federally if I’m doing business across multiple states?
No, there is no federal DBA name registration requirement.
Can I trademark my DBA name in DC?
Yes, you can apply for a trademark for your DBA name through the US Patent and Trademark Office.
What are the benefits of trademarking my DBA name?
Trademarking your DBA name gives you exclusive rights to use the name nationwide and the ability to sue anyone trying to use your name.
How much does it cost to trademark my DBA name?
Fees vary depending on the complexity of the trademark application.
How long does it take to process a trademark application for my DBA name?
It can take several months or more for the US Patent and Trademark Office to process a trademark application.
Can I use a DBA name if I haven’t registered it in DC?
No, you must register your DBA name with the DCRA Corporations Division before using it.
What happens if I don’t register my DBA name in DC?
Operating under an unregistered DBA name can result in fines, legal penalties, and harm to your business reputation.
Can I use my DBA name if someone else has registered it in DC?
No, you cannot use a DBA name that is already registered by someone else in DC.
What should I do if I want to use a DBA name that’s already registered in DC?
You will need to choose a new DBA name and register it with the DCRA Corporations Division.
How do I get a DBA name in DC?
To get a DBA name in DC, you’ll need to file a trade name registration with the Department of Consumer and Regulatory Affairs.
What is the DC Department of Consumer and Regulatory Affairs?
The Department of Consumer and Regulatory Affairs (DCRA) is the government agency in charge of business licensing and registration in DC.
Do I have to have a separate location to use a DBA in DC?
No, you do not have to have a separate location to use a DBA in DC. You can operate your business under a trade name at your current location.
Is there a fee to register a DBA name in DC?
Yes, there is a fee to register a DBA name in DC. As of 2021, the fee is $55.
Can a sole proprietor use a DBA in DC?
Yes, a sole proprietor can use a DBA in DC. In fact, it’s a common way for a sole proprietor to operate under a business name that’s different from their personal name.
How long does it take to get a DBA in DC?
It typically takes about 5-10 business days to get a DBA in DC.
What happens if someone else already has the DBA name I want to use in DC?
If someone else already has the DBA name you want to use in DC, you will need to choose a different name that is not already in use.
Do I have to renew my DBA registration in DC?
Yes, you will need to renew your DBA registration in DC every two years.
What happens if I don’t renew my DBA registration in DC?
If you don’t renew your DBA registration in DC, your trade name registration will expire and you will not be able to use the name for your business anymore.
Can I use my DBA name in other states, or is it just for DC?
Your DBA name is only for DC. If you want to use the same name in other states, you’ll need to register it in those states as well.
Can I change my DBA name once I’ve registered it in DC?
Yes, you can change your DBA name once you’ve registered it in DC. You’ll need to file a new trade name registration with the DCRA to do so.
Can I use a DBA name for more than one business in DC?
No, you cannot use a DBA name for more than one business in DC. Each business must have its own trade name registration.
Do I need to have a separate bank account for my DBA in DC?
No, you do not need to have a separate bank account for your DBA in DC. You can use your existing business bank account.
Do I need to publish my DBA name in DC?
No, you do not need to publish your DBA name in DC.
Can I use an acronym as a DBA name in DC?
Yes, you can use an acronym as a DBA name in DC. Just make sure the acronym isn’t already in use by another business.
Is a DBA the same as a trademark in DC?
No, a DBA is not the same as a trademark in DC. A DBA is simply a registration of a trade name, while a trademark is a registered symbol or phrase that represents your brand.
Is a DBA name protected under copyright law in DC?
No, a DBA name is not protected under copyright law in DC.
Can I register multiple DBA names in DC?
Yes, you can register multiple DBA names in DC, as long as each name represents a different business.
Do I need to register my DBA name with the IRS in DC?
No, you do not need to register your DBA name with the IRS in DC. Your DBA name is simply a registration of a trade name with the DC government.
Can I use my DBA name as my business website in DC?
Yes, you can use your DBA name as your business website in DC.
Do I need a lawyer to register a DBA name in DC?
No, you do not need a lawyer to register a DBA name in DC. You can do it yourself through the DCRA website.
Can I use a DBA name for a non-profit organization in DC?
Yes, you can use a DBA name for a non-profit organization in DC.
Can I register my DBA name online in DC?
Yes, you can register your DBA name online in DC through the DCRA’s website.
What is a trade name registration in DC?
A trade name registration in DC is a registration of a DBA or trade name with the DC government.
What happens if I change my business address after registering my DBA in DC?
If you change your business address after registering your DBA in DC, you’ll need to update your registration with the DCRA.
Can I use a DBA name that is the same as another business in a different industry in DC?
Yes, you can use a DBA name that is the same as another business in a different industry in DC.
Can I use a foreign language for my DBA name in DC?
Yes, you can use a foreign language for your DBA name in DC.
Is a DBA name considered intellectual property in DC?
No, a DBA name is not considered intellectual property in DC.

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Conclusion

Navigating obtaining, renewing, or changing a DBA name in DC is essential to managing your business’s identity and growth. Following the outlined steps and adhering to state regulations ensures your business remains compliant and continues to thrive. Remember, a well-chosen trade name reflects your brand identity and helps you connect with your target audience more effectively. As your business evolves, it’s crucial to stay adaptable and responsive to the ever-changing market conditions, and having a suitable DBA name is a significant part of that journey.

So, embrace the opportunity to create a professional and friendly image for your business, and let your DBA name be the catalyst for success. Visit LLCBase today to access valuable resources and guidance tailored to your business needs.

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