If you want to use a different name other than the legal name for your business in Pennsylvania, you must file a DBA (Doing Business As) name. The public, specifically your potential customers, will recognize your business by its registered legal name. Using a trade name or DBA in marketing and sales can help your Pennsylvania LLC reach a wider audience.
Pennsylvania, also known as The Keystone State, has specific regulations for filing a DBA name. However, these regulations can vary depending on your business structure. At LLCBase, we understand that forming a business can be an overwhelming experience, so we are here to help you every step of the way. This article will provide the essential steps to obtain a DBA Name in Pennsylvania.
On this page, you’ll learn about the following:
What is a DBA
A DBA, which stands for “Doing Business As,” is a name under which a business operates that differs from its legal name. It is also known as a trade, assumed, or fictitious name. A DBA allows business owners, such as sole proprietors, general partnerships, limited liability companies (LLCs), and corporations, to conduct business under a separate name without creating a new legal entity.
Registering a DBA is important for several reasons, including legal compliance, branding, and customer recognition. The process for obtaining a DBA varies by jurisdiction and may require filing with a state or county government office. Researching local regulations and following the steps to register your DBA name properly is essential.
Understanding DBA Names in Pennsylvania
You must choose a name when you form an LLC or any business structure. Every company has a legal name. For example, a partnership or sole proprietorship might operate under the legal name of the company’s owner or owners. The name specified in the Articles of Incorporation or Certificate of Organization can be used by any business entity, including corporations, limited liability companies (LLCs), and others.
There are situations when you may decide not to use your company’s registered legal name in Pennsylvania for various reasons. Your company’s legal name might not be relevant to your business or no longer accurately describe it. Alternatively, you might want a new name without changing your incorporation or registration documents.
If you plan to start your business in Pennsylvania under a name other than your personal name or an existing corporate name, you must file a DBA name with Pennsylvania state, regardless of the type of business entity you have incorporated as (sole proprietor, partnership, corporation, or LLC).
There are no restrictions on how many DBA names you can use for your business. However, each DBA name must be filed with the state where you conduct business. This is necessary because the general public has a legal right to know whether a specific individual or company is operating under a name other than their legal name.
LLC Services | Rating & Pricing | Top Features | Learn More |
#1 Editor's Choice  | $0 + State Filing Fee |
| |
 | $299 + State Filing Fee |
|
How to Obtain a DBA Name in Pennsylvania
Want to obtain a DBA name in Pennsylvania? Simply follow these easy-peasy steps, and you’ll be well on your way to securing that perfect “doing business as” name in no time!
Step 1: Check Name Availability
Before filing a DBA in Pennsylvania, ensuring that no other business is already using your chosen name is crucial. To confirm name availability in Pennsylvania, search the Pennsylvania Department of State Business Entity Search database provided by the Pennsylvania Secretary of State. This step is important to avoid potential legal issues and confusion for customers.
Recommended: Searching for the perfect DBA name for your LLC? Look no further! Choose an LLC service and let them handle the name search effortlessly. Kickstart your business journey its first-rate assistance! We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup
Step 2: Choose a DBA Name
In Pennsylvania, fictitious names cannot be identical or too similar. A DBA should avoid deceiving the public by appearing confusingly similar to any other business name. When choosing a DBA name, ensure it follows the guidelines and restrictions the Pennsylvania government sets. These guidelines may include avoiding certain words or phrases, such as those related to banking, insurance, or professional designations, without proper authorization.
Step 3: Register the Pennsylvania DBA Name
Once you have determined that the name is available for registration, complete the required forms provided by your county or the Pennsylvania Secretary of State. You must register your DBA name in the county where you intend to conduct business. In most Pennsylvania counties, specific information is required, such as the company’s name, organization type, and description of the products or services to be provided under the Fictitious Name. Carefully complete the necessary forms and ensure all information is accurate and complete.
Searching for the best LLC services in Pennsylvania to help you snag your dream DBA name? Look no further! We’ve rounded up the best options for you, making it a snap to find the ideal match for your unique business needs.
Recommended: Ready to register a dazzling Pennsylvania DBA name for your LLC? Hire a trusted LLC service, and let them make the process a breeze! Embark on your successful business journey with the perfect name, all thanks to their expertise! We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup
Step 4: Submit the Application
To file the Pennsylvania DBA Name, you must apply to the Pennsylvania Secretary of State or the appropriate county office. In Pennsylvania, you can file the DBA name using various methods, such as (two methods, by mail and in person.). The cost of filing the Fictitious Name (DBA name) in Pennsylvania is $70. This fee may vary depending on the method of filing or the specific county where you are registering your DBA name.
- Online: There is no online filing available
- Offline: For filing offline in Pennsylvania, you must send the accomplished DBA filing form to the Pennsylvania Department of State, Bureau of Corporations and Charitable Organizations, P.O. Box 8722, Harrisburg, PA 17105-8722 or drop it off in person at 401 North Street, Room 206, Harrisburg, PA 17120.
Step 5: Use the Pennsylvania DBA Name
Once your DBA name is registered and approved, you can use it in your business operations. Be prepared to provide three “specimens” demonstrating the Trade Name used, such as business cards, booklets, flyers, labels, or stickers. These specimens may be requested by the Pennsylvania Secretary of State or the county office as proof of usage. Properly displaying your DBA name in your marketing materials, signage, and other business documents is essential to ensure customers and clients know your new trade name.
Following these steps, you can obtain a DBA name in Pennsylvania and use it to enhance your business’s visibility and reach.
Recommended: Overwhelmed by the intricate process of obtaining a DBA name? Worry no more! Hire an LLC service to guide you through the journey smoothly and put your mind at ease with 100% confidence. We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup
DBA Name in Pennsylvania: A Detailed Guide
Read the comprehensive guide to renewing and changing a DBA name in Pennsylvania:
Renewing a DBA Name in Pennsylvania
It is essential to renew your DBA name periodically to maintain its validity. In most states, renewing a DBA name follows the same process as filing a new DBA name. Every Indefinite, you should renew your Pennsylvania DBA to ensure continued compliance with state regulations.
To renew your DBA name in Pennsylvania, follow these steps:
- Check the renewal deadline: Be aware of the renewal deadline for your DBA name, typically every Indefinite. Missing the deadline may result in penalties or loss of your trade name rights.
- Complete the renewal application: Obtain the renewal application from the Pennsylvania Secretary of State or the appropriate county office. Fill out the required information, including updates on your business address, contact information, and a description of the products or services provided under the Fictitious Name.
- Submit the renewal application: Submit the completed renewal application to the Pennsylvania Secretary of State or the appropriate county office by the deadline. Be prepared to pay the renewal fee, which may vary depending on the method of submission or the specific county where you are renewing your DBA name.
- Receive confirmation: Once your renewal has been processed and approved, you will receive confirmation from the Pennsylvania Secretary of State or the county office. Keep this documentation for your records.
Recommended: Time for Pennsylvania DBA name change or renewal? We recommend that you hire a reliable LLC service and watch the transformation unfold! We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup
Changing a DBA Name in Pennsylvania
If you need to change your Trade Name (DBA or Fictitious Name), apply to the Pennsylvania Secretary of State (SOS) or the appropriate county office. The process for changing a trading name is similar to registering a new DBA. You can reserve your DBA name for Indefinite.
To change your trade name in Pennsylvania, follow these steps:
- Check name availability: Before applying for a new trade name, ensure that another business still needs to use the desired name. Search the Pennsylvania Government Records Inquiry System or the Pennsylvania Department of State Business Entity Search database provided by the Pennsylvania Secretary of State to confirm business name availability in Pennsylvania.
- Complete the change application: Obtain the trade name change application from the Pennsylvania Secretary of State or the appropriate county office. Fill out the required information, including the current and new trade names you wish to use.
- Submit the change application: Submit the completed change application to the Pennsylvania Secretary of State or the appropriate county office. Be prepared to pay the change fee, which may vary depending on the submission method or the county where you change your DBA name.
- Receive confirmation: Once your trade name change has been processed and approved, you will receive confirmation from the Pennsylvania Secretary of State or the county office. Keep this documentation for your records and update all relevant business materials with the new trade name.
FAQs
Also Read
- Get a DBA Name in Alabama
- Get a DBA Name in Alaska
- Get a DBA Name in Arizona
- Get a DBA Name in Arkansas
- Get a DBA Name in California
- Get a DBA Name in Colorado
- Get a DBA Name in Connecticut
- Get a DBA Name in DC
- Get a DBA Name in Delaware
- Get a DBA Name in Florida
- Get a DBA Name in Georgia
- Get a DBA Name in Hawaii
- Get a DBA Name in Idaho
- Get a DBA Name in Illinois
- Get a DBA Name in Indiana
- Get a DBA Name in Iowa
- Get a DBA Name in Kansas
- Get a DBA Name in Kentucky
- Get a DBA Name in Louisiana
- Get a DBA Name in Maine
- Get a DBA Name in Maryland
- Get a DBA Name in Massachusetts
- Get a DBA Name in Michigan
- Get a DBA Name in Minnesota
- Get a DBA Name in Mississippi
- Get a DBA Name in Missouri
- Get a DBA Name in Montana
- Get a DBA Name in Nebraska
- Get a DBA Name in Nevada
- Get a DBA Name in New Hampshire
- Get a DBA Name in New Jersey
- Get a DBA Name in New Mexico
- Get a DBA Name in New York
- Get a DBA Name in North Carolina
- Get a DBA Name in North Dakota
- Get a DBA Name in Ohio
- Get a DBA Name in Oklahoma
- Get a DBA Name in Oregon
- Get a DBA Name in Pennsylvania
- Get a DBA Name in Rhode Island
- Get a DBA Name in South Carolina
- Get a DBA Name in South Dakota
- Get a DBA Name in Tennessee
- Get a DBA Name in Texas
- Get a DBA Name in Utah
- Get a DBA Name in Vermont
- Get a DBA Name in Virginia
- Get a DBA Name in Washington
- Get a DBA Name in West Virginia
- Get a DBA Name in Wisconsin
- Get a DBA Name in Wyoming
Conclusion
Navigating obtaining, renewing, or changing a DBA name in Pennsylvania is essential to managing your business’s identity and growth. Following the outlined steps and adhering to state regulations ensures your business remains compliant and continues to thrive. Remember, a well-chosen trade name reflects your brand identity and helps you connect with your target audience more effectively. As your business evolves, it’s crucial to stay adaptable and responsive to the ever-changing market conditions, and having a suitable DBA name is a significant part of that journey.
So, embrace the opportunity to create a professional and friendly image for your business, and let your DBA name be the catalyst for success. Visit LLCBase today to access valuable resources and guidance tailored to your business needs.