Change an LLC Address in Ohio 2024: A Complete How-To

Changing your LLC address in Ohio? Ensure you’re doing it right! It’s not just about a new address line but adhering to state regulations to avoid fines, legal woes, and business interruptions. Enter LLCBase – your guide in the business world, turning overwhelming experiences into smooth journeys.

This guide provides A-Z assistance for changing your LLC address in Ohio, from notifying the Secretary of State to keeping clients and vendors in the loop. Whether you’re a small enterprise or a substantial corporation, stay on the right side of the laws and keep your Ohio LLC sailing smoothly. Dive in to ace your address change!

Change an LLC Address

On this page, you’ll learn about the following:

Why Change Your LLC Address in Ohio
6 Steps to Change an LLC Address in Ohio
After Changing an LLC Address
FAQs

Why Change Your LLC Address in Ohio

There are various reasons why Ohio LLC may need to change its address. Address changes can result from business growth, restructuring, or other operational changes.

Business relocation: Business relocation is one of the most common reasons for changing an LLC address in Ohio. This can occur when a company outgrows its current location and needs to move to a larger or more suitable space. Relocation is also necessary to take advantage of new opportunities, such as entering new markets or accessing better resources.
Merging or acquiring another business: When an LLC in Ohio merges with or acquires another business, it may need to change its address to reflect the new organizational structure. This could involve consolidating operations at one location or relocating to a more strategic location to accommodate the combined businesses.
Updating Statutory Agent’s address: An LLC must have Statutory Agent in Ohio with a physical address. If the Statutory Agent moves or changes its address, the LLC must update its records to reflect the new Statutory Agent’s address.
Changing a mailing address or principal office: An LLC in Ohio may need to change its address if it decides to use a different mailing address or move its principal office. This could be due to a desire for increased privacy, a more prestigious location, or simply accommodating business growth.
Correcting errors or inaccuracies: Sometimes, an LLC in Ohio may need to change its address to correct errors or inaccuracies in the initial filing or subsequent updates. Maintaining accurate records with the Ohio Secretary of State or equivalent agency is crucial to ensure compliance and avoid potential legal issues.

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6 Steps to Change an LLC Address in Ohio

Navigating the process of changing your LLC address in Ohio can be streamlined with these six essential steps. Follow this concise guide to ensure a smooth transition, maintain compliance with state regulations, and keep your business records accurate and up-to-date.

Step 1: Notify the IRS

When changing your Ohio LLC address, the first step is to inform the Internal Revenue Service (IRS) and update your Employer Identification Number (EIN) records. You can update your address with the IRS by filing Form 8822-B, available on the IRS website. When filling out the form, ensure that you provide accurate information, including your new and old addresses, EIN, and the date of the address change. Doing so will help avoid any issues with federal tax filings and maintain accurate records with the IRS.

Step 2: Update your Articles of Organization

Depending on Ohio regulations, you may need to update your Articles of Organization to reflect your new address. To do this, consult with the Ohio Secretary of State to determine if this step is necessary for your LLC in Ohio. If required, you may need to prepare a document outlining the changes to your address and provide the necessary signatures.

Step 3: File the Articles of Amendment

In some cases, you may need to file Articles of Amendment with the Articles of Incorporation to update your LLC’s address officially. The process for filing can vary depending on whether you use an Create an account/Log in to the SOS site, get the online form, fill it, and submit online or Send the form by mail or drop it off at Ohio Secretary of State, P.O. Box 670, Columbus, OH 43216 method. When submitting these documents, make sure to include the following information:

Your LLC’s name and current address
The new address you wish to update
The effective date of the address change
Any additional information required by your Ohio

Additionally, the $99 for online and by mail filing may apply when submitting these documents. Be sure to include the appropriate payment method (such as a check, money order, or credit card) when filing your Articles of Amendment.

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Step 4: Update your Business Address

Your Ohio LLC must inform the Ohio Department of Taxation of any address changes. To do this, visit the Ohio Department of Taxation website, and look for the appropriate form or online portal to submit your updated address. Ensure you provide accurate information, as this step is crucial for your state income tax filings at the 0%; Ohio has no state corporate income tax and state sales tax permit filings at the 5.75%. Additionally, update your annual franchise tax information to avoid the in Ohio, there is no late filing.

Step 5: Communicate Your New Address

To ensure seamless business operations, inform all your vendors and suppliers of your new address. Send a formal letter, email, or make a phone call to each vendor and supplier, providing them with your updated address and the effective date of the change. Notify them promptly to ensure timely deliveries, shipments, and payments.

Step 6: Keep Lenders Informed

If your Ohio LLC has any outstanding loans, notify your lenders of your new address to maintain good business relationships and avoid potential loan repayment issues. Contact your lenders via phone or email and provide them with your updated address information, ensuring they have the most accurate information on file.

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After Changing an LLC Address

After changing your LLC address, there are important things to do. Let us guide you smoothly through each task, ensuring no detail is overlooked!

Report Your LLC Address Change

Depending on your industry, your Ohio LLC may require specific licenses or permits. Inform the relevant Ohio Department of Job and Family Services, North Dakota Secretary of State, and other pertinent agencies of your address change to remain compliant with all Ohio regulations. Visit each agency’s website to find the appropriate forms or online portals for updating your address. Make sure to provide accurate information and complete any required steps, such as paying fees, as necessary.

Notify Your Customers

Maintain clear communication and provide excellent service by updating your clients and customers about your new address. To inform them of the change, utilize various communication channels such as email, social media, and newsletters. Consider providing the effective date of the change and any potential impacts on your services, if applicable.

File a Change of Address

To ensure that the United States Postal Service forwards your mail to your new location, visit your local post office and file a change of address form. You can also complete this process online through the USPS website. Ensure to provide accurate information, including your old address, new address, and the effective date of the change, to avoid any issues with mail delivery.

Update Your Website

Finally, update your website and other online platforms (such as social media profiles and online directories) with your new address to provide accurate information to your online visitors and potential customers. Ensure that your contact information is consistent across all platforms to ensure everything is clear.

Update the contact information on your website, including the footer, contact page, and any location-specific pages.
Edit your social media profiles like Facebook, Twitter, LinkedIn, and Instagram to reflect the new address.
Update your business listings on online directories like Google My Business, Yelp, and Yellow Pages.

Following these steps, you can efficiently update your Ohio LLC’s address across all necessary channels and ensure a smooth transition to your new location.

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FAQs

What is an LLC?

LLC stands for Limited Liability Company which is a type of business entity that protects its owners by limiting their personal liability.

What is considered as a change of address for an LLC?

Any change in the physical location of your business address is considered a change of address, even if it’s just a relocation to a new suite in the same building.

For how long does Ohio LLCs have to report change of address to the Secretary of State?

Ohio LLCs have to report any changes in their address in writing as soon as practicable.

Is it mandatory for Ohio LLCs to apply for a new EIN once they change their address?

No, Ohio LLCs do not need to apply for a new EIN when they move to a new address.

Can I complete a change of address for my Ohio LLC online?

Yes, you can easily file a change of address online through the Ohio Business Gateway.

How much does it cost to file a change of address for an Ohio LLC?

It costs the Ohio Secretary of State $25 to file a change of address.

Can an Ohio LLC authorize another entity/person to file a change of address on its behalf?

Yes, an Ohio LLC can authorize another entity/person to file its change of address by providing written permission.

What documents need to be submitted to change the address of an Ohio LLC?

An Ohio LLC only needs to file the change of address form with the Ohio Secretary of State

Can I change my Ohio LLC’s registered agent and LLC address at the same time?

Yes, you can change your Ohio LLC’s registered agent and LLC address at the same time.

How long does it typically take for the Ohio Secretary of State to process an address change?

It typically takes between 3-5 business days for the Ohio Secretary of State to process an address change for an LLC.

What happens if I fail to report my Ohio LLC’s address change to the Ohio Secretary of State?

If you fail to report a change of address, you run the risk of missing legal and tax notices, which may jeopardize your company’s existence.

Is there an expedited option available for filing a change of address with the Ohio Secretary of State?

Yes, you can file an expedited change of address request with the Ohio Secretary of State for an additional fee.

Will my Ohio LLC’s tax identification number (TIN) change when I change my business address?

No, your Ohio LLC’s tax identification number will not change when you change your business address.

Do I have to publish my Ohio business address to the public?

Yes, your Ohio LLC’s address is a matter of public record, and may be viewed by any member of the public who requests it.

Do Ohio LLCs have to notify their bank of a change of address?

Yes, Ohio LLCs must notify their bank of their change of address.

Is changing my Texas LLC’s address the same process as changing a Ohio LLC’s address?

No, changing a Texas LLC’s address is not the same process as changing an Ohio LLC’s address as each state has different filing and notification requirements.

What is the Ohio Business Gateway?

The Ohio Business Gateway is a one-stop-shop for businesses in Ohio to start, run, and manage their company.

Can I file a change of address for my Ohio LLC by mail?

Yes, you can file a change of address for your Ohio LLC by mail.

When should I update my Ohio LLC’s business license with the state of Ohio with our new address?

You should update your Ohio LLC’s business license with the Secretary of State as soon as your address change has been officially approved.

Are there any fines for not submitting a change of address for an Ohio LLC?

Yes, failure to submit a change of address for an Ohio LLC may result in a late filing penalty and/or reinstatement fee.

Do I need an attorney to change the address of my Ohio LLC?

No, Ohio LLCs do not need an attorney to change their address with the Ohio Secretary of State.

Should I file the change of address for my Ohio LLC before or after I change my commercial lease agreement contract?

You should file a change of address for your Ohio LLC as soon as you relocate so that legal and tax notices can be sent to the correct physical location of your company.

How can I change my Ohio LLC’s address if I am no longer in business?

If you’re out of business, you still need to file Articles of Termination for your Ohio LLC but change of address is not required.

Can I change multiple businesses’ addresses using the same filing with the Ohio Secretary of State?

No, You will have to fill out a separate filing for each company address change request.

Do I have to change the address of my Ohio state tax filings if I change my address?

Yes, you must report your change of address to the Ohio Department of Taxation by filing the proper forms on their website.

What do I need to put in the “attorney section” of the change of address form in Ohio?

An attorney is only required for LLC applications. For the change of address form in Ohio, you do not need to fill out an attorney section of the form.

Can you change an Ohio LLC’s address during dissolution?

Yes, an Ohio LLC’s address can be changed during the dissolution process.

How will my Ohio LLC’s name appear on any filed forms after I change my company’s address?

Your Ohio LLC’s name will remain the same on any filed forms, even after you change your company’s address.

What happens if I do not receive a confirmation of my LLC’s address chan from the Ohio Secretary of State?

If you do not receive a confirmation of your Ohio LLC’s address change from the Ohio Secretary of State, you should follow up with them immediately to confirm the status of your request.

Can changing my Ohio LLC’s address affect my bank account or business credit card?

Yes, changing your Ohio LLC’s address can impact your bank account and business credit card, since they are associated with the LLC’s legal physical address.

Conclusion

Changing your LLC address in Ohio is vital for maintaining compliance and accurate records. By diligently following the steps provided in this article, you can effectively update your Ohio LLC’s address and steer clear of any potential legal complications. If you have any questions or concerns about the process, feel free to seek guidance from an attorney or a qualified professional. For more information and resources on managing your LLC, visit LLCBase and stay informed on the latest updates and best practices for your business.