Change an LLC Address in Virginia 2024: A Complete How-To

Changing your LLC address in Virginia? Ensure you’re doing it right! It’s not just about a new address line but adhering to state regulations to avoid fines, legal woes, and business interruptions. Enter LLCBase – your guide in the business world, turning overwhelming experiences into smooth journeys.

This guide provides A-Z assistance for changing your LLC address in Virginia, from notifying the Secretary of State to keeping clients and vendors in the loop. Whether you’re a small enterprise or a substantial corporation, stay on the right side of the laws and keep your Virginia LLC sailing smoothly. Dive in to ace your address change!

Change an LLC Address

On this page, you’ll learn about the following:

Why Change Your LLC Address in Virginia
6 Steps to Change an LLC Address in Virginia
After Changing an LLC Address
FAQs

Why Change Your LLC Address in Virginia

There are various reasons why Virginia LLC may need to change its address. Address changes can result from business growth, restructuring, or other operational changes.

Business relocation: Business relocation is one of the most common reasons for changing an LLC address in Virginia. This can occur when a company outgrows its current location and needs to move to a larger or more suitable space. Relocation is also necessary to take advantage of new opportunities, such as entering new markets or accessing better resources.
Merging or acquiring another business: When an LLC in Virginia merges with or acquires another business, it may need to change its address to reflect the new organizational structure. This could involve consolidating operations at one location or relocating to a more strategic location to accommodate the combined businesses.
Updating Registered Agent’s address: An LLC must have Registered Agent in Virginia with a physical address. If the Registered Agent moves or changes its address, the LLC must update its records to reflect the new Registered Agent’s address.
Changing a mailing address or principal office: An LLC in Virginia may need to change its address if it decides to use a different mailing address or move its principal office. This could be due to a desire for increased privacy, a more prestigious location, or simply accommodating business growth.
Correcting errors or inaccuracies: Sometimes, an LLC in Virginia may need to change its address to correct errors or inaccuracies in the initial filing or subsequent updates. Maintaining accurate records with the Virginia Secretary of State or equivalent agency is crucial to ensure compliance and avoid potential legal issues.

Need to change your LLC address in Virginia? We suggest you enlist the expertise of a legal service. This can save you a lot of hassle and ensure the process is handled professionally. Not sure who to contact? Well, you’re in luck! We have compiled a list of the best business attorneys in Virginia with a wealth of experience in this process.

LLC Services	Rating & Pricing	Top Features	Learn More
#1 Editor's Choice	5/5 $39.09/month	Attorneys in all states Hire Business Attorneys Other legal services	Learn More
	3.5/5 $239.99/year	Single Package Business attorneys 30-min consultation	Learn More

6 Steps to Change an LLC Address in Virginia

Navigating the process of changing your LLC address in Virginia can be streamlined with these six essential steps. Follow this concise guide to ensure a smooth transition, maintain compliance with state regulations, and keep your business records accurate and up-to-date.

Step 1: Notify the IRS

When changing your Virginia LLC address, the first step is to inform the Internal Revenue Service (IRS) and update your Employer Identification Number (EIN) records. You can update your address with the IRS by filing Form 8822-B, available on the IRS website. When filling out the form, ensure that you provide accurate information, including your new and old addresses, EIN, and the date of the address change. Doing so will help avoid any issues with federal tax filings and maintain accurate records with the IRS.

Step 2: Update your Articles of Organization

Depending on Virginia regulations, you may need to update your Articles of Organization to reflect your new address. To do this, consult with the Virginia Secretary of State to determine if this step is necessary for your LLC in Virginia. If required, you may need to prepare a document outlining the changes to your address and provide the necessary signatures.

Step 3: File the Articles of Amendment

In some cases, you may need to file Articles of Amendment with the Articles of Incorporation to update your LLC’s address officially. The process for filing can vary depending on whether you use an Get the eForm from the SOS site, login/subscribe to the site, fill up the form, submit online or Send the form by mail to or drop it off in person at State Corporation Commission, Clerk’s Office, P.O. Box 1197, Richmond, VA 23218-1197 method. When submitting these documents, make sure to include the following information:

Your LLC’s name and current address
The new address you wish to update
The effective date of the address change
Any additional information required by your Virginia

Additionally, the $100 for online and by mail filing or in person filing may apply when submitting these documents. Be sure to include the appropriate payment method (such as a check, money order, or credit card) when filing your Articles of Amendment.

Recommended: Updating your LLC’s address? Trust an LLC service for a seamless Articles of Amendment filing with Articles of Incorporation. Precision and punctuality guaranteed! We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup

Step 4: Update your Business Address

Your Virginia LLC must inform the Virginia Department of Taxation of any address changes. To do this, visit the Virginia Department of Taxation website, and look for the appropriate form or online portal to submit your updated address. Ensure you provide accurate information, as this step is crucial for your state income tax filings at the 6.00% and state sales tax permit filings at the 4.30%. Additionally, update your annual franchise tax information to avoid the in Virginia, there is no late filing.

Step 5: Communicate Your New Address

To ensure seamless business operations, inform all your vendors and suppliers of your new address. Send a formal letter, email, or make a phone call to each vendor and supplier, providing them with your updated address and the effective date of the change. Notify them promptly to ensure timely deliveries, shipments, and payments.

Step 6: Keep Lenders Informed

If your Virginia LLC has any outstanding loans, notify your lenders of your new address to maintain good business relationships and avoid potential loan repayment issues. Contact your lenders via phone or email and provide them with your updated address information, ensuring they have the most accurate information on file.

Recommended: Planning to change your LLC address? Hire a legal expert for a seamless and error-free process. Your top pick must be known for its precision and promptness! We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup

After Changing an LLC Address

After changing your LLC address, there are important things to do. Let us guide you smoothly through each task, ensuring no detail is overlooked!

Report Your LLC Address Change

Depending on your industry, your Virginia LLC may require specific licenses or permits. Inform the relevant Virginia Employment Commission, Virginia State Corporation Commission, and other pertinent agencies of your address change to remain compliant with all Virginia regulations. Visit each agency’s website to find the appropriate forms or online portals for updating your address. Make sure to provide accurate information and complete any required steps, such as paying fees, as necessary.

Notify Your Customers

Maintain clear communication and provide excellent service by updating your clients and customers about your new address. To inform them of the change, utilize various communication channels such as email, social media, and newsletters. Consider providing the effective date of the change and any potential impacts on your services, if applicable.

File a Change of Address

To ensure that the United States Postal Service forwards your mail to your new location, visit your local post office and file a change of address form. You can also complete this process online through the USPS website. Ensure to provide accurate information, including your old address, new address, and the effective date of the change, to avoid any issues with mail delivery.

Update Your Website

Finally, update your website and other online platforms (such as social media profiles and online directories) with your new address to provide accurate information to your online visitors and potential customers. Ensure that your contact information is consistent across all platforms to ensure everything is clear.

Update the contact information on your website, including the footer, contact page, and any location-specific pages.
Edit your social media profiles like Facebook, Twitter, LinkedIn, and Instagram to reflect the new address.
Update your business listings on online directories like Google My Business, Yelp, and Yellow Pages.

Following these steps, you can efficiently update your Virginia LLC’s address across all necessary channels and ensure a smooth transition to your new location.

Looking to change your LLC’s address in Virginia? Then we urge you to consider the benefits of hiring a business professional! Such a move can save you time, stress, and ensure all procedures are followed to the letter. We recommend –
Our #1 Pick: LegalZoom – ($0 + State Fees) Online LLC Setup

FAQs

Can I change my LLC address in Virginia?

Yes. If you have an LLC registered in Virginia and you want to change your business address, you can do so by filing certain paperwork with the State Corporation Commission (SCC).

Why do I need to change my LLC address?

You may need to change your LLC address in Virginia if you move your business to a new location, or if you want to have your official records reflect a different address.

Can I change my LLC address myself or do I need an attorney?

You do not need an attorney to change your LLC address in Virginia. You can file the required paperwork yourself, but if you are unsure of the process or need help, you may want to consult with an attorney.

Do I need to notify anyone of my new LLC address?

Yes, after changing your LLC address in Virginia, you need to notify the Internal Revenue Service (IRS), the Virginia Department of Taxation, and any other relevant parties like clients, suppliers, etc.

How long does it take to change my LLC address in Virginia?

It takes around 2 to 3 business days for the SCC to process LLC address change requests filed online or in person. Mailed paperwork may take longer.

Do I need to file anything else besides the Articles of Amendment form to change my LLC address?

No, you only need to file the Articles of Amendment form to change your LLC address in Virginia.

Can I change my LLC name at the same time as changing my LLC address in Virginia?

Yes. You can also file an Articles of Amendment form to update your LLC name along with changing your LLC address in Virginia. However, there is an additional fee of $75 to do so.

Can my LLC have multiple addresses in Virginia?

Yes, your LLC can have multiple addresses in Virginia if you have multiple physical locations where you conduct business. You will need to identify the primary physical address for official correspondence with the SCC.

Can I change my LLC address outside of Virginia?

No, if your LLC is registered in Virginia, you have to change your LLC address within the state, even if you move your business out of Virginia.

Can I change my LLC address online in Virginia?

Yes, you can complete and file the Articles of Amendment form online via the SCC’s eFile system at the state’s official website.

Can I change my LLC address over the phone in Virginia?

No, the SCC does not accept LLC address change requests over the phone. You need to file the required paperwork via mail, in person, or through the eFile system.

Do I need to submit any supporting documents along with my Articles of Amendment form to change my LLC address in Virginia?

No, you do not have to provide any supporting documents to change your LLC address in Virginia.

Can I change my LLC mailing address only and not my physical address in Virginia?

Yes, you may be able to use a different mailing address than your physical address, but you should note that the SCC requires you to identify your primary physical address for official records.

How do I notify the IRS and the Virginia Department of Taxation of my new LLC address?

You can update your new LLC address with the IRS and Venice department of Taxation using the change of address form and by calling the toll-free number respectively.

Can I modify my registered agent at the same time as changing my LLC adddress in Virginia?

Yes. If you want to change your registered agent along with updating your LLC address in Virginia, you can file an Articles of Amendment form that includes both changes. However, there is a separate $25 fee for registering the agent.

Will changing my LLC address affect my business’ taxes in Virginia?

No, changing your LLC address in Virginia won’t directly impact your business’ tax liabilities, but you have to update your new address with the Virginia Department of Taxation to prevent erroneous tax bills.

Do I need to renew or reapply for anything after changing my LLC address in Virginia?

No, changing LLC address does not require any other renewal or reapplication.

What happens if I physically move out of Virginia and want to keep my LLC active?

You won’t be able to keep your active LLC in Virginia if it is physically located outside of the state. However, you can register your LLC in a new state found a new business which is just a hassle requiring filing of various forms.

How will I know that my LLC address change has been accepted in Virginia?

You will receive a confirmation from the SCC via email , while looking up it via eServices you can also see if the request has been processed and accepted by SSV.

What happens if my LLC’s address change is rejected by the SCC in Virginia?

If there are errors in the filing information you supplied by you, then the SCC will notify you of the errors through email or by mail. You’ll need to address those errors and sometimes you need legal consultation for correcting errors.

Can I change my LLC address for free in Virginia?

No, You will have to pay a $25 processing fee when Changing LLC’s Address in Virginia.

How many potential physical offices or addresses can an LLC have in Virginia?

Lawyers recommend multiple office addresses for privacy needs , However, if you hace one business , one physical location/office will suffice.

Can changing my LLC address in Virginia affect my business with banks?

Yes, Make sure you update your new LLC address with all banks operating in Virginia to avoid mail being lost if they send it to your previous address.

What statutory obligations will I have on updating my LLC’s new Virginia address?

Verify No employee who is registered to receive Servicemembers Civil Relief Act Notices needs update. All Associations and entire staff must be informed about the new location/address. All Official Documents must be updated with correct Address that includes business documents & employee contracts or supplier contracts.

How do I change my Virginia LLC’s address?

You would need to file Articles of Amendment to update your principal address.

How much does it cost to change my Virginia LLC’s address?

There is a $25 filing fee for a Virginia LLC address change.

Can I change my Virginia LLC’s address without hiring an attorney?

Yes, you can change your Virginia LLC’s address on your own without hiring an attorney.

Is there a deadline to change my Virginia LLC’s address?

There is no deadline to change your Virginia LLC’s address, but it’s best to do it as soon as possible.

Do I need to notify the Virginia State Corporation Commission of my LLC’s address change?

Yes, you need to file Articles of Amendment with the Virginia State Corporation Commission to notify them of your LLC’s address change.

Can I change my Virginia LLC’s address to another state?

No, you cannot change your Virginia LLC’s address to another state. You would need to dissolve your Virginia LLC and form a new LLC in the other state.

What information do I need to provide to change my Virginia LLC’s address?

You would need to provide your LLC’s name, current address, new address, and a signature on the Articles of Amendment.

Can an LLC have multiple addresses in Virginia?

Yes, an LLC can have multiple addresses in Virginia, such as a registered agent address and a principal address.

How long does it take to change my Virginia LLC’s address?

It usually takes about 5-10 business days for the Virginia State Corporation Commission to process your Articles of Amendment for your LLC’s address change.

Can I change my Virginia LLC’s address over the phone?

No, you cannot change your Virginia LLC’s address over the phone.

Can someone else file the Articles of Amendment to change my Virginia LLC’s address?

Yes, someone else can file the Articles of Amendment on behalf of your Virginia LLC.

What happens if I don’t change my Virginia LLC’s address?

If you don’t change your Virginia LLC’s address, the Virginia State Corporation Commission may not be able to communicate with you effectively.

Can I change my Virginia LLC’s registered agent at the same time as changing my address?

Yes, you can change your Virginia LLC’s registered agent at the same time as changing your address on the Articles of Amendment.

What if I have moved out of state and want to change my Virginia LLC’s address?

If you have moved out of Virginia, you cannot change your LLC’s address until you register as a foreign business entity in Virginia.

Do I need to amend my Virginia LLC’s operating agreement when changing the address?

No, you do not need to amend your operating agreement when changing your Virginia LLC’s address.

Can I change my Virginia LLC’s mailing address without changing the physical address?

Yes, you can change your Virginia LLC’s mailing address without changing the physical address.

Can I change my Virginia LLC’s name and address at the same time?

Yes, you can change your Virginia LLC’s name and address at the same time by filing an Articles of Amendment with the Virginia State Corporation Commission.

Can I file an Articles of Amendment online to change my Virginia LLC’s address?

Yes, you can file an Articles of Amendment online to change your Virginia LLC’s address.

Do I need to update my Virginia LLC’s address with the IRS?

Yes, you need to update your Virginia LLC’s address with the IRS for tax purposes.

Can I change the address of my Virginia LLC to my personal address?

Yes, you can change the address of your Virginia LLC to your personal address.

Can I change the address of my Virginia LLC to a virtual office?

Yes, you can change the address of your Virginia LLC to a virtual office, but make sure that virtual office allows you to receive mail at that address.

Can I change the address of my Virginia LLC to a coworking space?

Yes, you can change the address of your Virginia LLC to a coworking space, but make sure that coworking space allows you to receive mail at that address.

Can the Virginia State Corporation Commission reject my Articles of Amendment to change my LLC’s address?

Yes, the Virginia State Corporation Commission can reject your Articles of Amendment to change your LLC’s address if there are errors on the form.

Do I need to notify my Virginia LLC’s customers and vendors of my address change?

You should notify your Virginia LLC’s customers and vendors of your address change so they can update their records on file.

What is a State Corporation Commission?

The Virginia State Corporation Commission is a governmental agency in Virginia responsible for regulating corporations and other business entities.

Conclusion

Changing your LLC address in Virginia is vital for maintaining compliance and accurate records. By diligently following the steps provided in this article, you can effectively update your Virginia LLC’s address and steer clear of any potential legal complications. If you have any questions or concerns about the process, feel free to seek guidance from an attorney or a qualified professional. For more information and resources on managing your LLC, visit LLCBase and stay informed on the latest updates and best practices for your business.