How to Change a Business Name in Oklahoma 2024: Ultimate Guide

Welcome to our all-in-one guide on renaming your business in Oklahoma (also known as The Sooner State)! We know that a name change can impact your operations, brand, and customers. We aim to make this transition as smooth as possible, offering expert advice and guidance throughout the process.

Get ready to dive in as we explore the necessary steps for a successful business name change in Oklahoma. We’ll cover everything from selecting a new name to updating crucial documents and registrations, ensuring your Oklahoma LLC remains compliant and thriving. At LLCBase, we’re here to support you every step of the way in this exciting journey towards a fresh business identity in Oklahoma!

Change a Business Name

On this page, you’ll learn about the following:

What is a Business Name
- Top Reasons for Changing a Business Name
Change a Business Name: A 4-Step Guide
Considerations When Changing a Business Name
FAQs

What is a Business Name

A business name, or trade name, is the official and unique title under which a company conducts its operations and represents itself to the public. It is essential to a company’s identity in branding, marketing, and communications. A well-chosen business name distinguishes a business from its competitors and conveys its values, mission, and services or products offered to customers.

A business name represents your company’s identity and is crucial for all branding and marketing initiatives. However, entrepreneurs often feel the need to change their business’s name at some point.

Top Reasons for Changing a Business Name

Rebranding: One of the most common reasons for changing a business name is rebranding. As businesses evolve over time, their initial name may no longer reflect the current products, services, or target audience. A new name can help create a refreshed identity and better communicate the business’s direction.
Expansion: Another reason for changing a business name is geographical or market expansion. If your company name was initially tied to a specific location or target market, a change might be necessary to reflect the new areas you’re targeting.
Mergers and Acquisitions: Adopting a new name representing both entities’ strengths may be beneficial if your business merges with or acquires another company.
Legal Issues: Trademark disputes or potential infringement can also lead to a business name change. If you’re facing legal challenges over your company’s name, rebranding might be a wise choice to avoid further issues.
Negative Associations: Suppose your business has faced negative press or unfavorable associations with its current name. In that case, a name change can help distance the company from past issues and signal a fresh start.

Change a Business Name: A 4-Step Guide

Let’s discuss the various steps and procedures involved in changing your business name effectively:

Step 1: Choose Your New Business Name

Selecting a new name is the first step in changing your business name in Oklahoma. Many business owners file a DBA (Doing Business As) or a Fictitious Name before registering their business with the Secretary of State (SOS). They can then change this name when filing their business. To choose a new name and file a DBA, follow the steps below:

Visit the Oklahoma Secretary of State to access the Oklahoma Secretary of State Business Entity Search , where you can search for the desired name and confirm its availability.
Once you have found an available name, proceed with the DBA name filing in Oklahoma. The Oklahoma DBA filing method can be done through two methods, by mail and in person., which may include There is no online filing available or For filing offline, you must send the accomplished DBA filing form to the Oklahoma Secretary of State, 421 N.W. 13th Street, Suite 210, Oklahoma City, OK 73103 or drop it off in person at the same address. options.
Depending on the chosen filing method, you may need to submit a DBA application form and pay the associated $25. This fee may vary depending on your state and filing method.
After successfully filing your DBA, keep track of the Indefinite, as you may need to renew your DBA registration periodically, depending on your state’s requirements.

By following these steps, you can ensure a smooth transition in changing your business name in Oklahoma while maintaining compliance with state regulations. Remember to update all relevant documents, licenses, and registrations with your new business name to avoid confusion and maintain a consistent brand identity.

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Oklahoma Requirements to Change a Business Name

Before proceeding with the next step, it is crucial to know the naming guidelines when choosing a new name for your business. These guidelines may vary based on the type of business structure. For example, if you start a Oklahoma LLC, the following rules must be observed when changing the name:

The name should be available for use
The name should not be in use by another business
The new name must include “LLC” if it is a limited liability company
The name should not be confused with a government entity
The name should be unique

Read the Oklahoma LLC name search article to learn more about LLC naming guidelines if you are forming an LLC.

Step 2: Prepare the Documents

Once you choose a new business name, prepare the necessary documents to file the Oklahoma Amended Articles of Organization. Gathering all the required information and double-checking for accuracy before the submission is essential. Along with the name change form, submit the following details:

Current business name: Provide the existing name of your business as it appears on your registration documents.
New business name: Clearly state the new name you have chosen for your business, ensuring that it complies with your state’s naming guidelines.
The entity number of the business: Include the unique identification number issued by the Oklahoma for your business. This number is often called the Secretary of State File Number or the Business Identification Number.
Board of Directors’ approval statement (for corporations): If your business is a corporation, provide a statement indicating that the Board of Directors has approved the name change. This statement should include the date of the meeting during which the decision was made and the signatures of the authorized representatives.
Information on shares (if applicable): For corporations, provide details on the number of authorized shares, the various classes of shares, and any changes to the share structure resulting from the name change.
Signatures of members (LLC) or Shareholders (Corporation): Obtain and include the signatures of all required parties, such as LLC members or corporate shareholders, to confirm their agreement to the name change.
Oklahoma Amended Articles of Organization filing fee: Include the appropriate filing fee of $100 in Oklahoma. This fee may vary depending on the state and the type of business entity.

Just like the first process of starting a business in Oklahoma, ensure that the details in the Amended Articles of Organization are consistent with the initial filing documents. Inconsistencies may result in the cancellation of your registration or delays in processing the name change. By carefully preparing and reviewing your amendment documents, you can help ensure a smooth transition to your new business name in Oklahoma.

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Step 3: File the Oklahoma Amended Articles of Organization

After thoroughly preparing and reviewing all the necessary documents, proceed to file the Oklahoma Amended Articles of Organization for your Oklahoma LLC or an Amendment of Certificate of Incorporation for corporations. Keep in mind the following steps to ensure a successful filing:

Attach the name reservation form: Remember to include the name reservation form with the Amendment forms. This form typically confirms that you have reserved and have the right to use the new business name.
Choose the appropriate filing method: You can file the Amended Articles of Organization online or by mail, depending on your state’s available options. Each method may have specific requirements or fees, so research your state’s guidelines to determine the best option for your business.
Submit the Amended Articles of Organization forms and fees: Complete the required amendments, providing accurate information and including all necessary signatures. Include the appropriate Oklahoma Amended Articles of Organization filing fee of $100, which may vary depending on your state and business entity type.
Keep track of processing times: Depending on your state and filing method, the processing time for your Amendment may vary. Monitor your filing status and be prepared to address any questions or concerns from the state agency.
Obtain a confirmation or updated registration documents: Once your Amended Articles of Organization has been processed and approved, you should receive a confirmation or updated registration documents reflecting the new business name. Keep these documents for your records and update any other relevant materials.

By diligently following these steps and adhering to your state’s requirements, you can successfully file the Oklahoma Amended Articles of Organization and transition to your new business name. Remember to update all related licenses, permits, and registrations to maintain compliance and prevent confusion.

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Step 4: Update the New Business Name

Once you have successfully filed the Oklahoma Amended Articles of Organization, updating the new business name in various areas is crucial to maintain compliance, prevent confusion, and ensure a seamless transition.

We’ve also compiled a list of the best business attorneys in Oklahoma to support you in changing and updating your business name. Please take a moment to explore their services!

But if you decided to update the new business name yourself, consider the following updates that you need to do:

Legal documents: Update the Oklahoma statement of information, loan documents, active legal contracts, lease agreements, and any other relevant legal documents with your new business name.
City/local registration: If your city or local authorities require business registration, update your new business name with the appropriate departments, such as the Oklahoma Secretary of State, by submitting the necessary forms and fees.
Business Licenses: Contact the relevant departments to update your new name and obtain the necessary Oklahoma business licenses and permits for operating in Oklahoma.
Bank Accounts: Visit your bank or financial institution to update your business accounts, credit cards, and checks to reflect the new name, ensuring a smooth financial transition.
Internal Revenue Service (IRS): Amend your business name with the IRS by obtaining your EIN records or filing an updated Tax Exemption Packet to maintain compliance and prevent confusion.
Other updates: If you have employees, amend your records with the Oklahoma Employment Security Commission and the employment development authority. Update any additional business permits, insurance policies, and legal documents as needed.
Marketing materials: Update your website, signage, business cards, merchandise, social media profiles, email signatures, and other places where your business name is displayed to maintain a consistent brand identity.

Updating your business name across all relevant areas ensures a smooth transition and minimizes any potential issues arising from the name change. This comprehensive approach will help maintain your business’s credibility and reputation while adapting to the new name in Oklahoma.

Considerations When Changing a Business Name

Customer Recognition: When changing your business name, it’s essential to consider its impact on your existing customers’ recognition of your brand. Ideally, the new name should maintain some connection to the old one to retain customer loyalty and familiarity.
Trademarks and Domain Name Availability: Before settling on a new name, ensure it is available for trademark registration and a corresponding domain name is available for your online presence.
Costs and Time Investment: Changing a business name involves various costs, such as legal fees and marketing expenses. The process can be time-consuming, from notifying customers and suppliers to updating documentation and signage.
Search Engine Optimization (SEO) Impact: Changing your business name can impact your website’s SEO rankings. Building a strong online presence using your new name and updating all online content and backlinks will require extensive work.
Notify Relevant Authorities: When changing your company’s name, ensure you notify the relevant local, state, and federal authorities, update your tax information, and obtain new business licenses and permits.

FAQs

What is the process to change a business name in Oklahoma?

The process involves filing forms with the Oklahoma Secretary of State and obtaining a new Oklahoma Certificate of Registration.

Can I change my business name anytime?

Generally, yes, as long as the new name you choose is not already in use and meets Oklahoma’s business naming requirements.

Do I need to register the new name of my business with the Oklahoma Secretary of State?

Yes, if you want the new name to be the official name of your business and to protect it by law.

How long does it take to change a business name in Oklahoma?

The time it takes to change a business name in Oklahoma depends on factors such as the completion of the forms and registration with the Secretary of State.

Where can I find the necessary forms to change a business name in Oklahoma?

Forms can be found and downloaded from the Oklahoma Secretary of State’s website.

How much does it cost to change a business name in Oklahoma?

The filing fee for changing a business name in Oklahoma is $25.

Can I change a business name but keep the same Employer Identification Number (EIN)?

Yes, you can keep the same EIN if you change your business name.

Can I change a business name and EIN?

Yes, if your business structure has also changed.

Do I need to notify anyone of my name change once it’s been approved?

Yes, you need to notify customers, business partners, vendors, and lenders of the name change.

Do I need to change my business bank account or other financial accounts with a name change in Oklahoma?

Yes, you need to change the name on all your business accounts to match the new name on the Oklahoma Secretary of State records.

Can I change my online presence after the business name change?

Yes, you need to update your website, social media, and other online channels used by your business.

Is there any specific way the new name needs to be displayed on company material?

Yes, the new name must be displayed in a manner consistent with Oklahoma’s business naming requirements.

What documents do I need to attach to my name change application?

You don’t need to attach any documents to your name change application, but you will need to update internal documents or legal documentation using your new name.

Can any business name be selected in Oklahoma without restriction?

No, business names must comply with Oklahoma’s business naming requirements and can’t be too similar to existing names.

What are Oklahoma’s business naming compliances?

Business names must not be misleading, confusing, or suggest a connection with state or federal governments or have restricted or prohibited words/terms.

Can a third party use the old business name if I change it?

Yes, if the old name is no longer being used and there is no trademark or intellectual property protection in place.

Should I get a trademark for my new business name?

Yes, if you want to protect your name, ensure the uniqueness of the name and avoid legal complications in future potentially violating somebody’s trademark.

How can I check for name availability?

You can search the Oklahoma Secretary of State business records to verify the name is not already taken.

I registered my company in another state, can I still change my name in Oklahoma?

Yes, as long as you do business in Oklahoma, you can change your company name in Oklahoma, regardless of where it is registered.

What are the most common reasons business owners change their business name in Oklahoma?

Business owners typically change their business name due to branding or marketing purposes, legal issues, or expansions/mergers with other entities.

Can I change my business name back to my old name if the new one doesn’t work out?

Yes, as long as the old name is available and complies with Oklahoma’s business naming requirements.

Will I lose good SEO progress if I change the name online with an established website in Oklahoma?

Yes and no, you can take SEO measures to minimize it and you will also have to decide if the business goals with the new name will offset the SEO losses incurred by the change.

Do I need a lawyer to change my business name in Oklahoma?

No, but having a lawyer will help ensure the process is legal and sound, but it is not a necessary must.

Are there any specific advertising guidelines required after changing the business name in Oklahoma?

No, but consumers and the general public must be informed of the name change on previous invoices, tags, signs, policies and other communication mediums used in your business.

Can I change my specific filing type while I’m changing my business name in Oklahoma?

Yes, you can, if it’s appropriate and meets Oklahoma’s filing requirements.

Can I check if any other businesses in my area have a similar business name?

Yes, you can search with the Oklahoma Secretary of State, and websites like Google and others.

When do I legally become a new business entity after the name change?

You never legally become a new business entity after a name change, you retain the same organizational structure but are responsible for conducting businesses using a new name.

Should I check that the chosen name isn’t already used, even if it is the right legal structure for my business, to start with?

Yes, it is still necessary to become aware if the name is already taken in the area where you are operating before you continue your business formation.

What is the process for changing a business name in Oklahoma?

The process for changing a business name in Oklahoma involves filing articles of amendment with the Oklahoma Secretary of State.

Are there any restrictions on what a new business name can be in Oklahoma?

Yes, there are restrictions. The new name cannot already be in use by another business in Oklahoma, or be similar enough that it would cause confusion.

Can a business change its name at any time in Oklahoma?

Yes, a business can change its name at any time in Oklahoma as long as it follows the appropriate procedures.

Do I need to notify the state of Oklahoma of my business name change?

Yes, you will need to notify the state of Oklahoma by filing articles of amendment.

Where can I find the articles of amendment form for Oklahoma?

You can download the articles of amendment forms from the Oklahoma Secretary of State’s website.

Can I change the name of my LLC in Oklahoma?

Yes, you can change the name of your LLC in Oklahoma.

Can I change the name of my corporation in Oklahoma?

Yes, you can change the name of your corporation in Oklahoma.

Can I change the name of my sole proprietorship in Oklahoma?

Yes, you can change the name of your sole proprietorship in Oklahoma.

Can I change the name of my partnership in Oklahoma?

Yes, you can change the name of your partnership in Oklahoma.

Do I need legal assistance to change my business name in Oklahoma?

While legal assistance is not required, it may be helpful for ensuring that the process is completed smoothly.

Will changing my business name in Oklahoma affect my tax ID number?

No, changing your business name in Oklahoma will not affect your tax ID number.

Will I need to obtain a new DBA after changing my business name in Oklahoma?

If you were operating using a DBA, you will need to file a new one with your new business name.

Will changing my business name in Oklahoma affect my business licenses and permits?

You may need to amend your current licenses and permits to reflect your new business name.

Can I change the spelling of my business name when changing it in Oklahoma?

Yes, you can change the spelling of your business name when changing it in Oklahoma.

Can I change the words in my business name when changing it in Oklahoma?

Yes, you can change the words in your business name when changing it in Oklahoma.

Do I need to submit any supporting documents with my articles of amendment in Oklahoma?

It is not typically necessary to submit any supporting documents with your articles of amendment in Oklahoma.

Will I need to update my business name with the IRS after changing it in Oklahoma?

No, the IRS will automatically recognize your new business name once it is reflected on your tax return.

Can I change my business name in Oklahoma if I have a pending lawsuit or judgment against me?

It is best to consult with a lawyer if you have a pending lawsuit or judgment against you before changing your business name in Oklahoma.

Will changing my business name in Oklahoma affect my contracts and agreements?

You will need to update any contracts and agreements to reflect your new business name.

What should I do if I have a trademark with my old business name in Oklahoma?

You will need to register a new trademark for your new business name in Oklahoma.

How can I search if my chosen business name is available in Oklahoma?

You can search the Oklahoma Secretary of State’s business filings database to see if your chosen name is available.

Can someone else change their business name to the same as mine in Oklahoma?

No, a business name cannot be the same as another business in Oklahoma.

Do I need to notify my customers of my business name change in Oklahoma?

It is advisable to notify your customers of your business name change in Oklahoma through a communication campaign.

Can I change my business name to a name that has already been registered in another state in Oklahoma?

No, you cannot choose a business name that has already been registered in another state, even if it is available in Oklahoma.

Will changing my business name in Oklahoma affect my credit history with my vendors and suppliers?

No, changing your business name in Oklahoma should not affect your credit history with vendors or suppliers.

Can I change my business name to a foreign language name in Oklahoma?

Yes, you can change your business name to a foreign language name in Oklahoma as long as it follows the state’s guidelines.

Can I change my business name to anything I want in Oklahoma?

You can only change your business name to something that is not currently in use in Oklahoma.

Conclusion

Changing your business name in Oklahoma is a significant decision that requires careful planning and attention to detail. By following the steps outlined in this guide and diligently updating your business name across all relevant areas, you can ensure a seamless transition while maintaining compliance with state regulations and preserving your brand’s reputation.

We invite you to visit LLCBase for more helpful resources and guidance on navigating the complexities of running a successful business in Oklahoma. Let’s make your business an enduring success story in Oklahoma!