How to Change a Business Name in Utah 2024: Ultimate Guide

How to Change a Business Name in Utah

Welcome to our all-in-one guide on renaming your business in Utah (also known as The Beehive State)! We know that a name change can impact your operations, brand, and customers. We aim to make this transition as smooth as possible, offering expert advice and guidance throughout the process.

Get ready to dive in as we explore the necessary steps for a successful business name change in Utah. We’ll cover everything from selecting a new name to updating crucial documents and registrations, ensuring your Utah LLC remains compliant and thriving. At LLCBase, we’re here to support you every step of the way in this exciting journey towards a fresh business identity in Utah!

What is a Business Name

A business name, or trade name, is the official and unique title under which a company conducts its operations and represents itself to the public. It is essential to a company’s identity in branding, marketing, and communications. A well-chosen business name distinguishes a business from its competitors and conveys its values, mission, and services or products offered to customers.

A business name represents your company’s identity and is crucial for all branding and marketing initiatives. However, entrepreneurs often feel the need to change their business’s name at some point.

Top Reasons for Changing a Business Name

  1. Rebranding: One of the most common reasons for changing a business name is rebranding. As businesses evolve over time, their initial name may no longer reflect the current products, services, or target audience. A new name can help create a refreshed identity and better communicate the business’s direction.
  2. Expansion: Another reason for changing a business name is geographical or market expansion. If your company name was initially tied to a specific location or target market, a change might be necessary to reflect the new areas you’re targeting.
  3. Mergers and Acquisitions: Adopting a new name representing both entities’ strengths may be beneficial if your business merges with or acquires another company.
  4. Legal Issues: Trademark disputes or potential infringement can also lead to a business name change. If you’re facing legal challenges over your company’s name, rebranding might be a wise choice to avoid further issues.
  5. Negative Associations: Suppose your business has faced negative press or unfavorable associations with its current name. In that case, a name change can help distance the company from past issues and signal a fresh start.

Change a Business Name: A 4-Step Guide

Let’s discuss the various steps and procedures involved in changing your business name effectively:

Step 1: Choose Your New Business Name

Selecting a new name is the first step in changing your business name in Utah. Many business owners file a DBA (Doing Business As) or a Fictitious Name before registering their business with the Secretary of State (SOS). They can then change this name when filing their business. To choose a new name and file a DBA, follow the steps below:

  1. Visit the Utah Secretary of State to access the Utah Division of Corporations & Commercial Code, where you can search for the desired name and confirm its availability. 
  2. Once you have found an available name, proceed with the DBA name filing in Utah. The Utah DBA filing method can be done through three methods, online, by mail, and in person filing., which may include For online filing, check the Utah.gov website or For filing offline in Utah, you must send the accomplished DBA filing form to the Utah Division of Corporations and Commercial Code, P.O. Box 146705, Salt Lake City, UT 84114-6705 or drop it off in person at 160 East 300 South, Salt Lake City, UT 84111. options.
  3. Depending on the chosen filing method, you may need to submit a DBA application form and pay the associated $22. This fee may vary depending on your state and filing method.
  4. After successfully filing your DBA, keep track of the three years, as you may need to renew your DBA registration periodically, depending on your state’s requirements.

By following these steps, you can ensure a smooth transition in changing your business name in Utah while maintaining compliance with state regulations. Remember to update all relevant documents, licenses, and registrations with your new business name to avoid confusion and maintain a consistent brand identity.

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Utah Requirements to Change a Business Name

Before proceeding with the next step, it is crucial to know the naming guidelines when choosing a new name for your business. These guidelines may vary based on the type of business structure. For example, if you start a Utah LLC, the following rules must be observed when changing the name:

  • The name should be available for use
  • The name should not be in use by another business
  • The new name must include “LLC” if it is a limited liability company
  • The name should not be confused with a government entity
  • The name should be unique

Read the Utah LLC name search article to learn more about LLC naming guidelines if you are forming an LLC.

Step 2: Prepare the Documents

Once you choose a new business name, prepare the necessary documents to file the Utah Amendment to Certificate of Formation. Gathering all the required information and double-checking for accuracy before the submission is essential. Along with the name change form, submit the following details:

  • Current business name: Provide the existing name of your business as it appears on your registration documents.
  • New business name: Clearly state the new name you have chosen for your business, ensuring that it complies with your state’s naming guidelines.
  • The entity number of the business: Include the unique identification number issued by the Utah for your business. This number is often called the Secretary of State File Number or the Business Identification Number.
  • Board of Directors’ approval statement (for corporations): If your business is a corporation, provide a statement indicating that the Board of Directors has approved the name change. This statement should include the date of the meeting during which the decision was made and the signatures of the authorized representatives.
  • Information on shares (if applicable): For corporations, provide details on the number of authorized shares, the various classes of shares, and any changes to the share structure resulting from the name change.
  • Signatures of members (LLC) or Shareholders (Corporation): Obtain and include the signatures of all required parties, such as LLC members or corporate shareholders, to confirm their agreement to the name change.
  • Utah Amendment to Certificate of Formation filing fee: Include the appropriate filing fee of $37 in Utah. This fee may vary depending on the state and the type of business entity.

Just like the first process of starting a business in Utah, ensure that the details in the  Amendment to Certificate of Formation are consistent with the initial filing documents. Inconsistencies may result in the cancellation of your registration or delays in processing the name change. By carefully preparing and reviewing your amendment documents, you can help ensure a smooth transition to your new business name in Utah.

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Step 3: File the Utah Amendment to Certificate of Formation

After thoroughly preparing and reviewing all the necessary documents, proceed to file the Utah Amendment to Certificate of Formation for your Utah LLC or an Amendment of Articles of Incorporation for corporations. Keep in mind the following steps to ensure a successful filing:

  1. Attach the name reservation form: Remember to include the name reservation form with the Amendment forms. This form typically confirms that you have reserved and have the right to use the new business name.
  2. Choose the appropriate filing method: You can file the Amendment to Certificate of Formation online or by mail, depending on your state’s available options. Each method may have specific requirements or fees, so research your state’s guidelines to determine the best option for your business.
  3. Submit the  Amendment to Certificate of Formation forms and fees: Complete the required amendments, providing accurate information and including all necessary signatures. Include the appropriate Utah Amendment to Certificate of Formation filing fee of  $37, which may vary depending on your state and business entity type.
  4. Keep track of processing times: Depending on your state and filing method, the processing time for your Amendment may vary. Monitor your filing status and be prepared to address any questions or concerns from the state agency.
  5. Obtain a confirmation or updated registration documents: Once your  Amendment to Certificate of Formation has been processed and approved, you should receive a confirmation or updated registration documents reflecting the new business name. Keep these documents for your records and update any other relevant materials.

By diligently following these steps and adhering to your state’s requirements, you can successfully file the Utah Amendment to Certificate of Formation and transition to your new business name. Remember to update all related licenses, permits, and registrations to maintain compliance and prevent confusion.

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Step 4: Update the New Business Name

Once you have successfully filed the Utah Amendment to Certificate of Formation, updating the new business name in various areas is crucial to maintain compliance, prevent confusion, and ensure a seamless transition.

We’ve also compiled a list of the best business attorneys in Utah to support you in changing and updating your business name. Please take a moment to explore their services!

But if you decided to update the new business name yourself, consider the following updates that you need to do:

  • Legal documents: Update the Utah statement of information, loan documents, active legal contracts, lease agreements, and any other relevant legal documents with your new business name.
  • City/local registration: If your city or local authorities require business registration, update your new business name with the appropriate departments, such as the Utah Division of Corporations and Commercial Code, by submitting the necessary forms and fees.
  • Business Licenses: Contact the relevant departments to update your new name and obtain the necessary Utah business licenses and permits for operating in Utah.
  • Bank Accounts: Visit your bank or financial institution to update your business accounts, credit cards, and checks to reflect the new name, ensuring a smooth financial transition.
  • Internal Revenue Service (IRS): Amend your business name with the IRS by obtaining your EIN records or filing an updated TC-721, Tax Exemption Certificate to maintain compliance and prevent confusion.
  • Other updates: If you have employees, amend your records with the Utah Department of Workforce Services and the employment development authority. Update any additional business permits, insurance policies, and legal documents as needed.
  • Marketing materials: Update your website, signage, business cards, merchandise, social media profiles, email signatures, and other places where your business name is displayed to maintain a consistent brand identity.

Updating your business name across all relevant areas ensures a smooth transition and minimizes any potential issues arising from the name change. This comprehensive approach will help maintain your business’s credibility and reputation while adapting to the new name in Utah.

Considerations When Changing a Business Name

  1. Customer Recognition: When changing your business name, it’s essential to consider its impact on your existing customers’ recognition of your brand. Ideally, the new name should maintain some connection to the old one to retain customer loyalty and familiarity.
  2. Trademarks and Domain Name Availability: Before settling on a new name, ensure it is available for trademark registration and a corresponding domain name is available for your online presence.
  3. Costs and Time Investment: Changing a business name involves various costs, such as legal fees and marketing expenses. The process can be time-consuming, from notifying customers and suppliers to updating documentation and signage.
  4. Search Engine Optimization (SEO) Impact: Changing your business name can impact your website’s SEO rankings. Building a strong online presence using your new name and updating all online content and backlinks will require extensive work.
  5. Notify Relevant Authorities: When changing your company’s name, ensure you notify the relevant local, state, and federal authorities, update your tax information, and obtain new business licenses and permits.

FAQs

What is the process to change a business name in Utah?
The process involves filing certain forms with the Utah Secretary of State and possibly other agencies depending on the type of business.
What type of businesses need to change their name legally?
Any business that wants to operate under a name other than its legal name must change its name legally.
Can I change my business name online in Utah?
Yes, you can change your business name through the online portal of the Utah Secretary of State.
Is there a fee for changing a business name in Utah?
Yes, there is a fee for filing the necessary forms at the Utah Secretary of State.
What forms do I need to file to change my business name in Utah?
The specific forms you will need to file depend on the type of business entity you have.
How long does it take to change a business name in Utah?
The process can take anywhere from a few days to a few weeks depending on the workload at the Secretary of State’s office.
Do I need to get a new EIN when changing the business name in Utah?
No, as long as the ownership and structure of your business remain the same, you can use the existing EIN for tax purposes.
What happens to my existing contracts and agreements when I change my business name in Utah?
Generally, any agreements and contracts entered into under the old name will continue under the new name.
Do I need to notify my customers of the name change in Utah?
It is recommended to notify customers of the name change, but not required by law.
Can a business name change be denied in Utah?
Yes, it can be denied if the new name is already in use or violates Utah’s business naming laws.
Is a business name change approved automatically in Utah?
No, the Utah Secretary of State must approve the name change after reviewing the necessary forms.
Can I change the name of a sole proprietorship in Utah?
Yes, a sole proprietorship can change its name, but the process is different from changing the name of a formal business entity.
Can I change my LLP business name in Utah?
Yes, you can change the name of your LLP by filing a certificate of amendment with the Utah Secretary of State.
Can I change the name of my LLC in Utah?
Yes, you can change the name of your LLC by filing a certificate of amendment with the Utah Secretary of State.
Is a business name change the same as a DBA in Utah?
Yes, a business name change is essentially the same thing as filing a DBA in Utah.
Can I change the name of my corporation in Utah?
Yes, you can change the name of your corporation by filing a certificate of amendment with the Utah Secretary of State.
Do I need to change my business license when changing the business name in Utah?
Yes, you will need to update your business license and possibly other permits after changing your business name.
Do I need to update my business name on contracts with vendors and suppliers in Utah?
Yes, you should update your business name on all documents, including contracts with vendors and suppliers, when changing your business name.
Can I continue to use the old business name after I change it legally in Utah?
No, after legally changing your business name in Utah, you should only operate under the new name.
How long does the new business name in Utah become legally effective?
The new business name becomes legally effective once it is approved and filed by the Utah Secretary of State.
How many times can a business change its name in Utah?
There are no specific laws limiting how many times a business can change its name in Utah.
Do I have to get a new business bank account after changing the business name in Utah?
It is generally recommended to get a new bank account under the new business name for ease of accounting.
Is there a deadline to file for a business name change in Utah?
No, there is no specific deadline to file for a business name change in Utah.
What should I do if I encounter legal problems while changing my business name in Utah?
You should contact an attorney who specializes in business law for guidance through the process.
Can I use a different spelling or a slight variation of the business name when changing it in Utah?
The name cannot be too similar to the existing name or it may be denied based on Utah’s business naming laws.
Do I need to change my tax information or filings after changing my business name in Utah?
You will need to update your tax filings and information with the IRS and any other applicable agencies after changing the business name in Utah.
Will my business name change be public record in Utah?
Yes, your business name change will be public record and can be accessed by anyone who requests it.
Can I change my business name and my business entity type at the same time in Utah?
Yes, you can change both at the same time, but the process will be different depending on the new entity type.
What happens if someone questions or disputes my business name change in Utah?
The Utah Secretary of State will conduct an investigation and make a determination on if the name change is allowable.
What are the steps to change a business name in Utah?
You can change your business name in Utah by navigating obtaining and filing Articles of Amendment with the Utah Division of Corporations.
Does Utah require businesses to submit a certificate of assumed name form?
Yes, businesses in Utah are required to submit a certificate of assumed name form to legally operate under an assumed name.
What is the filing fee for an amendment to change a business name in Utah?
As of 2021, the filing fee for an amendment to change a business name in Utah is $70.
How long does it typically take Utah to process a request to change a business name?
It typically takes Utah 3-7 business days to process a request to change a business name.
Can I change my business name to anything I want in Utah?
No, you cannot change your business name to anything you want in Utah – the name must be unique and available for use in the state.
What if my desired business name is already in use in Utah?
If your desired business name is already in use in Utah, you will need to choose a unique name or add a distinguishing word to your name.
Do I need to obtain a new business license if I change my business name in Utah?
You may need to obtain a new business license if you change your business name in Utah, depending on your specific industry or location.
Is it possible to change my business name if I have outstanding tax obligations in Utah?
Yes, you can change your business name in Utah even if you have outstanding tax obligations, but you will still need to fulfill those obligations.
Can I register a trademark for my new business name in Utah?
Yes, you can register a trademark for your new business name in Utah through the United States Patent and Trademark Office.
Do I need to update my business information with the IRS if I change my business name in Utah?
Yes, you will need to update your business information with the IRS if you change your business name in Utah.
Will I need to notify my current clients and customers if I change my business name in Utah?
Yes, it is recommended that you notify your current clients and customers if you change your business name in Utah to avoid confusion.
Can I change my business name again in Utah after I’ve already amended it once?
Yes, you can change your business name again in Utah after you’ve already amended it once.
What are some common reasons for changing a business name in Utah?
Some common reasons for changing a business name in Utah include wanting a fresh start for branding purposes, expanding services or products, or changing ownership.
Do I need to update my business name on all of my official documents if I change it in Utah?
Yes, you will need to update your business name on all of your official documents if you change it in Utah, including but not limited to licenses, certificates of incorporation, registration documents, and tax filings.
If my business is registered in another state but operates in Utah, can I still change my business name there?
You will need to follow the filing requirements and regulations of both states to change your business name if your business is registered in another state but operates in Utah.
Can I reserve a new business name in Utah before changing my current one?
Yes, you can reserve a new business name in Utah before changing your current one for up to 120 days.
Will I need to notify my business partners or shareholders if I change my business name in Utah?
Yes, you will need to notify your business partners or shareholders if you change your business name in Utah.
Are there any restrictions on the types of names I can choose for my business name in Utah?
There are some restrictions on the types of names you can choose for your business name in Utah, including the use of certain words or phrases deemed inappropriate.
What if I made a mistake on my Articles of Amendment form when changing my business name in Utah?
If you make a mistake on your Articles of Amendment form when changing your business name in Utah, you will need to file a corrected form and pay any additional fees.
Do I need to update my business name on my website and social media accounts if I change it in Utah?
Yes, it is recommended that you update your business name on your website and social media accounts if you change it in Utah.
If my business is inactive in Utah, do I still need to change my business name there?
If your business is inactive in Utah, you do not necessarily need to change your business name, but you should still update your official records accordingly.
If I change my business name, will I be able to retain my previous business accolades?
If you change your business name, you will not typically be able to retain your previous business accolades as they may reference your previous name.
What happens if I fail to properly notify the necessary parties after changing my business name in Utah?
If you fail to properly notify the necessary parties after changing your business name in Utah, there could be legal and financial repercussions.
If I need help changing my business name in Utah, where should I go for assistance?
You can seek assistance with changing your business name in Utah from the Utah Division of Corporations, an attorney, or a professional business filing service.
Can my business name change affect my SEO and online rankings in Utah?
If you do not properly update your online listings with your new business name, it could affect your SEO and online rankings in Utah.
Will I receive a new EIN (employer identification number) if I change my business name in Utah?
You will not receive a new EIN if you change your business name in Utah, as long as you are not forming a new entity.
Can I change my business name in Utah if I am planning to relocate my business to another state?
Yes, you can typically change your business name in Utah if you are planning to relocate your business to another state.

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Conclusion

Changing your business name in Utah is a significant decision that requires careful planning and attention to detail. By following the steps outlined in this guide and diligently updating your business name across all relevant areas, you can ensure a seamless transition while maintaining compliance with state regulations and preserving your brand’s reputation.

We invite you to visit LLCBase for more helpful resources and guidance on navigating the complexities of running a successful business in Utah. Let’s make your business an enduring success story in Utah!

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