How to Change a Business Name in Texas 2024: Ultimate Guide

Welcome to our all-in-one guide on renaming your business in Texas (also known as The Lone Star State)! We know that a name change can impact your operations, brand, and customers. We aim to make this transition as smooth as possible, offering expert advice and guidance throughout the process.

Get ready to dive in as we explore the necessary steps for a successful business name change in Texas. We’ll cover everything from selecting a new name to updating crucial documents and registrations, ensuring your Texas LLC remains compliant and thriving. At LLCBase, we’re here to support you every step of the way in this exciting journey towards a fresh business identity in Texas!

Change a Business Name

On this page, you’ll learn about the following:

What is a Business Name
- Top Reasons for Changing a Business Name
Change a Business Name: A 4-Step Guide
Considerations When Changing a Business Name
FAQs

What is a Business Name

A business name, or trade name, is the official and unique title under which a company conducts its operations and represents itself to the public. It is essential to a company’s identity in branding, marketing, and communications. A well-chosen business name distinguishes a business from its competitors and conveys its values, mission, and services or products offered to customers.

A business name represents your company’s identity and is crucial for all branding and marketing initiatives. However, entrepreneurs often feel the need to change their business’s name at some point.

Top Reasons for Changing a Business Name

Rebranding: One of the most common reasons for changing a business name is rebranding. As businesses evolve over time, their initial name may no longer reflect the current products, services, or target audience. A new name can help create a refreshed identity and better communicate the business’s direction.
Expansion: Another reason for changing a business name is geographical or market expansion. If your company name was initially tied to a specific location or target market, a change might be necessary to reflect the new areas you’re targeting.
Mergers and Acquisitions: Adopting a new name representing both entities’ strengths may be beneficial if your business merges with or acquires another company.
Legal Issues: Trademark disputes or potential infringement can also lead to a business name change. If you’re facing legal challenges over your company’s name, rebranding might be a wise choice to avoid further issues.
Negative Associations: Suppose your business has faced negative press or unfavorable associations with its current name. In that case, a name change can help distance the company from past issues and signal a fresh start.

Change a Business Name: A 4-Step Guide

Let’s discuss the various steps and procedures involved in changing your business name effectively:

Step 1: Choose Your New Business Name

Selecting a new name is the first step in changing your business name in Texas. Many business owners file a DBA (Doing Business As) or a Fictitious Name before registering their business with the Secretary of State (SOS). They can then change this name when filing their business. To choose a new name and file a DBA, follow the steps below:

Visit the Texas Secretary of State to access the Texas Comptroller of Public Accounts Taxable Entity Search, where you can search for the desired name and confirm its availability.
Once you have found an available name, proceed with the DBA name filing in Texas. The Texas DBA filing method can be done through two methods, by mail and in person., which may include There is no online filing available or For filing offline in Texas, you must send the accomplished DBA filing form to the County Clerk’s Office where your business is located. The mailing address and drop-off location will vary depending on the specific county. options.
Depending on the chosen filing method, you may need to submit a DBA application form and pay the associated Varies by county. This fee may vary depending on your state and filing method.
After successfully filing your DBA, keep track of the ten years, as you may need to renew your DBA registration periodically, depending on your state’s requirements.

By following these steps, you can ensure a smooth transition in changing your business name in Texas while maintaining compliance with state regulations. Remember to update all relevant documents, licenses, and registrations with your new business name to avoid confusion and maintain a consistent brand identity.

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Texas Requirements to Change a Business Name

Before proceeding with the next step, it is crucial to know the naming guidelines when choosing a new name for your business. These guidelines may vary based on the type of business structure. For example, if you start a Texas LLC, the following rules must be observed when changing the name:

The name should be available for use
The name should not be in use by another business
The new name must include “LLC” if it is a limited liability company
The name should not be confused with a government entity
The name should be unique

Read the Texas LLC name search article to learn more about LLC naming guidelines if you are forming an LLC.

Step 2: Prepare the Documents

Once you choose a new business name, prepare the necessary documents to file the Texas Certificate of Amendment. Gathering all the required information and double-checking for accuracy before the submission is essential. Along with the name change form, submit the following details:

Current business name: Provide the existing name of your business as it appears on your registration documents.
New business name: Clearly state the new name you have chosen for your business, ensuring that it complies with your state’s naming guidelines.
The entity number of the business: Include the unique identification number issued by the Texas for your business. This number is often called the Secretary of State File Number or the Business Identification Number.
Board of Directors’ approval statement (for corporations): If your business is a corporation, provide a statement indicating that the Board of Directors has approved the name change. This statement should include the date of the meeting during which the decision was made and the signatures of the authorized representatives.
Information on shares (if applicable): For corporations, provide details on the number of authorized shares, the various classes of shares, and any changes to the share structure resulting from the name change.
Signatures of members (LLC) or Shareholders (Corporation): Obtain and include the signatures of all required parties, such as LLC members or corporate shareholders, to confirm their agreement to the name change.
Texas Certificate of Amendment filing fee: Include the appropriate filing fee of $25 in Texas. This fee may vary depending on the state and the type of business entity.

Just like the first process of starting a business in Texas, ensure that the details in the Certificate of Amendment are consistent with the initial filing documents. Inconsistencies may result in the cancellation of your registration or delays in processing the name change. By carefully preparing and reviewing your amendment documents, you can help ensure a smooth transition to your new business name in Texas.

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Step 3: File the Texas Certificate of Amendment

After thoroughly preparing and reviewing all the necessary documents, proceed to file the Texas Certificate of Amendment for your Texas LLC or an Amendment of Certificate of Formation – For Profit Corporation for corporations. Keep in mind the following steps to ensure a successful filing:

Attach the name reservation form: Remember to include the name reservation form with the Amendment forms. This form typically confirms that you have reserved and have the right to use the new business name.
Choose the appropriate filing method: You can file the Certificate of Amendment online or by mail, depending on your state’s available options. Each method may have specific requirements or fees, so research your state’s guidelines to determine the best option for your business.
Submit the Certificate of Amendment forms and fees: Complete the required amendments, providing accurate information and including all necessary signatures. Include the appropriate Texas Certificate of Amendment filing fee of $25, which may vary depending on your state and business entity type.
Keep track of processing times: Depending on your state and filing method, the processing time for your Amendment may vary. Monitor your filing status and be prepared to address any questions or concerns from the state agency.
Obtain a confirmation or updated registration documents: Once your Certificate of Amendment has been processed and approved, you should receive a confirmation or updated registration documents reflecting the new business name. Keep these documents for your records and update any other relevant materials.

By diligently following these steps and adhering to your state’s requirements, you can successfully file the Texas Certificate of Amendment and transition to your new business name. Remember to update all related licenses, permits, and registrations to maintain compliance and prevent confusion.

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Step 4: Update the New Business Name

Once you have successfully filed the Texas Certificate of Amendment, updating the new business name in various areas is crucial to maintain compliance, prevent confusion, and ensure a seamless transition.

We’ve also compiled a list of the best business attorneys in Texas to support you in changing and updating your business name. Please take a moment to explore their services!

But if you decided to update the new business name yourself, consider the following updates that you need to do:

Legal documents: Update the Texas statement of information, loan documents, active legal contracts, lease agreements, and any other relevant legal documents with your new business name.
City/local registration: If your city or local authorities require business registration, update your new business name with the appropriate departments, such as the Texas Secretary of State, by submitting the necessary forms and fees.
Business Licenses: Contact the relevant departments to update your new name and obtain the necessary Texas business licenses and permits for operating in Texas.
Bank Accounts: Visit your bank or financial institution to update your business accounts, credit cards, and checks to reflect the new name, ensuring a smooth financial transition.
Internal Revenue Service (IRS): Amend your business name with the IRS by obtaining your EIN records or filing an updated AP-204 Form to maintain compliance and prevent confusion.
Other updates: If you have employees, amend your records with the Texas Workforce Commission and the employment development authority. Update any additional business permits, insurance policies, and legal documents as needed.
Marketing materials: Update your website, signage, business cards, merchandise, social media profiles, email signatures, and other places where your business name is displayed to maintain a consistent brand identity.

Updating your business name across all relevant areas ensures a smooth transition and minimizes any potential issues arising from the name change. This comprehensive approach will help maintain your business’s credibility and reputation while adapting to the new name in Texas.

Considerations When Changing a Business Name

Customer Recognition: When changing your business name, it’s essential to consider its impact on your existing customers’ recognition of your brand. Ideally, the new name should maintain some connection to the old one to retain customer loyalty and familiarity.
Trademarks and Domain Name Availability: Before settling on a new name, ensure it is available for trademark registration and a corresponding domain name is available for your online presence.
Costs and Time Investment: Changing a business name involves various costs, such as legal fees and marketing expenses. The process can be time-consuming, from notifying customers and suppliers to updating documentation and signage.
Search Engine Optimization (SEO) Impact: Changing your business name can impact your website’s SEO rankings. Building a strong online presence using your new name and updating all online content and backlinks will require extensive work.
Notify Relevant Authorities: When changing your company’s name, ensure you notify the relevant local, state, and federal authorities, update your tax information, and obtain new business licenses and permits.

FAQs

What’s the first step to change a business name in Texas?

The first step is to make sure that the new name you want to use is available for use in Texas by checking with the Texas Secretary of State.

What should I do if the name I want to use for my business is already taken?

You’ll need to come up with a different name or use a variation of the name that is already taken.

Do I need to file any forms to change my business name in Texas?

Yes, you’ll need to file an Amendment to Certificate of Formation with the Texas Secretary of State.

How can I get the Amendment to Certificate of Formation form?

The form is available for download on the Texas Secretary of State’s website.

How much does it cost to file an Amendment to Certificate of Formation in Texas?

The filing fee is $150.

How long does it take for the Texas Secretary of State to process the name change request?

It typically takes 2-3 business days for the Texas Secretary of State to process the name change request.

Can I expedite the process?

Yes, you can request expedited processing for an additional fee of $25.

Can I change my business name if I have outstanding debts or lawsuits against my business?

Yes, you can change your business name even if you have outstanding debts or lawsuits against your business.

Will changing my business name affect my tax ID?

No, changing your business name will not affect your tax ID.

Will I need a new EIN after changing my business name?

No, you will not need a new EIN after changing your business name.

Will I need to update my business license after changing my name?

Yes, you will need to update your business license with the new name.

Can I change my business name without telling my clients?

No, you need to notify your clients that you have changed your business name.

What should I do if I have a trademark or DBA registered under my old business name?

You’ll need to update the trademark or DBA registration to reflect your new business name.

Do I need to update my business filings with the Texas Comptroller of Public Accounts after changing my business name?

Yes, you will need to update your business filings with the Texas Comptroller of Public Accounts.

Can I change from a sole proprietorship to an LLC while changing my business name?

Yes, you can change from a sole proprietorship to an LLC while changing your business name.

Can I change my business name while changing my business structure?

Yes, you can change your business name while changing your business structure.

Do I need to notify the Texas Workforce Commission of my business name change?

Yes, you will need to notify the Texas Workforce Commission of your business name change.

Will I need to update my business insurance policy after changing my name?

Yes, you will need to update your business insurance policy with the new name.

Can I change the spelling of my existing business name when I change it?

Yes, you can change the spelling of your business name when you change it.

Will a name change affect my business credit score?

No, a name change will not affect your business credit score.

Do I need to file anything with the IRS when I change my business name?

No, you do not need to file anything with the IRS when you change your business name.

What should I do if I receive business mail in my old name after the change?

You’ll need to contact the sender and let them know that your business name has changed.

Does changing my business name cancel any existing contracts or agreements?

No, changing your business name does not cancel any existing contracts or agreements.

Can I change my business name if I have a pending trademark application?

Yes, you can change your business name if you have a pending trademark application.

Will I need to update company letterheads, business cards, and signs after changing my business name?

Yes, you will need to update all company letterheads, business cards, and signs with your new business name.

Can I change my business name back to my old name if I change my mind?

Yes, you can change your business name back to your old name.

When does the new name become effective?

The new name becomes effective as soon as the Texas Secretary of State approves the Amendment to Certificate of Formation and updates your business records.

Can I have multiple business names for the same company in Texas?

Yes, you can have multiple trade names or DBAs for the same company in Texas.

Are there any restrictions on what I can name my business in Texas?

Yes, your business name must not be deceptively similar to any other business name in Texas and comply with other Texas laws and regulations in place.

What is the process to change a business name in Texas?

To change a business name in Texas, you need to file an amendment with the Secretary of State.

Who can file an amendment to change the business name in Texas?

The amendment to change the business name can be filed by the business owner, a representative of the business, or an attorney.

What is the cost for changing a business name in Texas?

The cost of changing a business name in Texas can range from $25 to $150 depending on the type of business entity and whether you file online or on paper.

What are the business entity types in Texas?

The business entity types in Texas include sole proprietorship, partnership, corporation, limited liability company (LLC), and limited partnership.

Do I need to provide a reason for changing the business name in Texas?

No, you don’t need to provide a reason for changing a business name in Texas.

Can I change my business name and keep the same EIN (Employer Identification Number)?

Yes, you can keep the same EIN when changing your business name in Texas.

Do I need to update my taxes or business licenses after changing my business name in Texas?

Yes, you need to notify the IRS, state tax agency, and any state or local licensing offices of your change of name.

How long does it take to process a business name change in Texas?

The processing time varies, but it usually takes five to seven working days for online filing and ten to fifteen days for paper filing.

Can I check the status of my business name change online in Texas?

Yes, you can check the status of your name change by going to the “Name Availability Search” on the Texas Secretary of State website.

Do I need to publish my business name change in Texas?

No, you do not need to publish your business name change in Texas.

Can I change the business name of a registered agent in Texas?

No, you cannot change the name of a registered agent in Texas. You need to resign the old agent and appoint a new one.

How often can I change the business name in Texas?

There is no limit to the number of times you can change your business name in Texas.

Can I use a DBA (doing business as) for my new business name in Texas?

Yes, you can use a DBA for your new business name in Texas.

What is the difference between a DBA and an LLC in Texas?

A DBA is a fictitious name that doesn’t create a separate legal entity or provide liability protection. In contrast, an LLC is a legal entity that provides liability protection to its owners.

Can a corporation change its name in Texas?

Yes, a corporation can change its name in Texas by filing an amendment with the Secretary of State.

Can a sole proprietor change its name in Texas?

Yes, a sole proprietor can change its name in Texas by filing an amendment with the Secretary of State.

Can a partnership change its name in Texas?

Yes, a partnership can change its name in Texas by filing an amendment with the Secretary of State.

Can an LLC change its name in Texas?

Yes, an LLC can change its name in Texas by filing an amendment with the Secretary of State.

What are the requirements for choosing a new business name in Texas?

The new business name must be available, distinguishable, and not deceptive.

Can I change my business name if I am under investigation or lawsuit in Texas?

No, you cannot change your business name if you are under investigation or lawsuit in Texas.

Do I need to file for a new Tax ID number if I change my business name in Texas?

No, you do not need to file for a new Tax ID number if you change your business name in Texas.

Can I use a name that is already in use in Texas?

No, you cannot use a name that is already in use in Texas. The name must be available and distinguishable.

Do I need to provide my old business name on the amendment form in Texas?

Yes, you need to provide your old business name on the amendment form in Texas.

What happens if I do not update my name with government agencies after changing my business name in Texas?

Failure to notify government agencies of your name change in Texas can result in penalties, delayed correspondence, and legal implications.

Can I receive professional help to change my business name in Texas?

Yes, you can seek legal, accounting, or business advice when changing your business name in Texas.

Can I trademark my business name in Texas?

Yes, you can trademark your business name in Texas by filing an application with the US Patent and Trademark Office.

How do I know if my new business name is available for use in Texas?

You can check the availability of your new business name by using the Texas Secretary of State’s name availability search.

Can I register my new business name, even if it does not include LLC or Corporation in Texas?

Yes, you can register a business name without including LLC or Corporation in it in Texas, as long as it meets the requirements for name availability.

Conclusion

Changing your business name in Texas is a significant decision that requires careful planning and attention to detail. By following the steps outlined in this guide and diligently updating your business name across all relevant areas, you can ensure a seamless transition while maintaining compliance with state regulations and preserving your brand’s reputation.

We invite you to visit LLCBase for more helpful resources and guidance on navigating the complexities of running a successful business in Texas. Let’s make your business an enduring success story in Texas!