How to Change a Business Name in North Carolina 2024: Ultimate Guide

Welcome to our all-in-one guide on renaming your business in North Carolina (also known as The Tar Heel State)! We know that a name change can impact your operations, brand, and customers. We aim to make this transition as smooth as possible, offering expert advice and guidance throughout the process.

Get ready to dive in as we explore the necessary steps for a successful business name change in North Carolina. We’ll cover everything from selecting a new name to updating crucial documents and registrations, ensuring your North Carolina LLC remains compliant and thriving. At LLCBase, we’re here to support you every step of the way in this exciting journey towards a fresh business identity in North Carolina!

Change a Business Name

On this page, you’ll learn about the following:

What is a Business Name
- Top Reasons for Changing a Business Name
Change a Business Name: A 4-Step Guide
Considerations When Changing a Business Name
FAQs

What is a Business Name

A business name, or trade name, is the official and unique title under which a company conducts its operations and represents itself to the public. It is essential to a company’s identity in branding, marketing, and communications. A well-chosen business name distinguishes a business from its competitors and conveys its values, mission, and services or products offered to customers.

A business name represents your company’s identity and is crucial for all branding and marketing initiatives. However, entrepreneurs often feel the need to change their business’s name at some point.

Top Reasons for Changing a Business Name

Rebranding: One of the most common reasons for changing a business name is rebranding. As businesses evolve over time, their initial name may no longer reflect the current products, services, or target audience. A new name can help create a refreshed identity and better communicate the business’s direction.
Expansion: Another reason for changing a business name is geographical or market expansion. If your company name was initially tied to a specific location or target market, a change might be necessary to reflect the new areas you’re targeting.
Mergers and Acquisitions: Adopting a new name representing both entities’ strengths may be beneficial if your business merges with or acquires another company.
Legal Issues: Trademark disputes or potential infringement can also lead to a business name change. If you’re facing legal challenges over your company’s name, rebranding might be a wise choice to avoid further issues.
Negative Associations: Suppose your business has faced negative press or unfavorable associations with its current name. In that case, a name change can help distance the company from past issues and signal a fresh start.

Change a Business Name: A 4-Step Guide

Let’s discuss the various steps and procedures involved in changing your business name effectively:

Step 1: Choose Your New Business Name

Selecting a new name is the first step in changing your business name in North Carolina. Many business owners file a DBA (Doing Business As) or a Fictitious Name before registering their business with the Secretary of State (SOS). They can then change this name when filing their business. To choose a new name and file a DBA, follow the steps below:

Visit the North Carolina Secretary of State to access the North Carolina Secretary of State Business Registration Search, where you can search for the desired name and confirm its availability.
Once you have found an available name, proceed with the DBA name filing in North Carolina. The North Carolina DBA filing method can be done through two methods, by mail and in person., which may include There is no online filing available or For filing offline, you must send the accomplished DBA filing form to the Register of Deeds Office in the county where your business is located. Addresses vary by county. options.
Depending on the chosen filing method, you may need to submit a DBA application form and pay the associated $26. This fee may vary depending on your state and filing method.
After successfully filing your DBA, keep track of the Indefinite, as you may need to renew your DBA registration periodically, depending on your state’s requirements.

By following these steps, you can ensure a smooth transition in changing your business name in North Carolina while maintaining compliance with state regulations. Remember to update all relevant documents, licenses, and registrations with your new business name to avoid confusion and maintain a consistent brand identity.

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North Carolina Requirements to Change a Business Name

Before proceeding with the next step, it is crucial to know the naming guidelines when choosing a new name for your business. These guidelines may vary based on the type of business structure. For example, if you start a North Carolina LLC, the following rules must be observed when changing the name:

The name should be available for use
The name should not be in use by another business
The new name must include “LLC” if it is a limited liability company
The name should not be confused with a government entity
The name should be unique

Read the North Carolina LLC name search article to learn more about LLC naming guidelines if you are forming an LLC.

Step 2: Prepare the Documents

Once you choose a new business name, prepare the necessary documents to file the North Carolina Amended Certificate of Authority. Gathering all the required information and double-checking for accuracy before the submission is essential. Along with the name change form, submit the following details:

Current business name: Provide the existing name of your business as it appears on your registration documents.
New business name: Clearly state the new name you have chosen for your business, ensuring that it complies with your state’s naming guidelines.
The entity number of the business: Include the unique identification number issued by the North Carolina for your business. This number is often called the Secretary of State File Number or the Business Identification Number.
Board of Directors’ approval statement (for corporations): If your business is a corporation, provide a statement indicating that the Board of Directors has approved the name change. This statement should include the date of the meeting during which the decision was made and the signatures of the authorized representatives.
Information on shares (if applicable): For corporations, provide details on the number of authorized shares, the various classes of shares, and any changes to the share structure resulting from the name change.
Signatures of members (LLC) or Shareholders (Corporation): Obtain and include the signatures of all required parties, such as LLC members or corporate shareholders, to confirm their agreement to the name change.
North Carolina Amended Certificate of Authority filing fee: Include the appropriate filing fee of $50 in North Carolina. This fee may vary depending on the state and the type of business entity.

Just like the first process of starting a business in North Carolina, ensure that the details in the Amended Certificate of Authority are consistent with the initial filing documents. Inconsistencies may result in the cancellation of your registration or delays in processing the name change. By carefully preparing and reviewing your amendment documents, you can help ensure a smooth transition to your new business name in North Carolina.

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Step 3: File the North Carolina Amended Certificate of Authority

After thoroughly preparing and reviewing all the necessary documents, proceed to file the North Carolina Amended Certificate of Authority for your North Carolina LLC or an Amendment of Articles of Incorporation for corporations. Keep in mind the following steps to ensure a successful filing:

Attach the name reservation form: Remember to include the name reservation form with the Amendment forms. This form typically confirms that you have reserved and have the right to use the new business name.
Choose the appropriate filing method: You can file the Amended Certificate of Authority online or by mail, depending on your state’s available options. Each method may have specific requirements or fees, so research your state’s guidelines to determine the best option for your business.
Submit the Amended Certificate of Authority forms and fees: Complete the required amendments, providing accurate information and including all necessary signatures. Include the appropriate North Carolina Amended Certificate of Authority filing fee of $50, which may vary depending on your state and business entity type.
Keep track of processing times: Depending on your state and filing method, the processing time for your Amendment may vary. Monitor your filing status and be prepared to address any questions or concerns from the state agency.
Obtain a confirmation or updated registration documents: Once your Amended Certificate of Authority has been processed and approved, you should receive a confirmation or updated registration documents reflecting the new business name. Keep these documents for your records and update any other relevant materials.

By diligently following these steps and adhering to your state’s requirements, you can successfully file the North Carolina Amended Certificate of Authority and transition to your new business name. Remember to update all related licenses, permits, and registrations to maintain compliance and prevent confusion.

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Step 4: Update the New Business Name

Once you have successfully filed the North Carolina Amended Certificate of Authority, updating the new business name in various areas is crucial to maintain compliance, prevent confusion, and ensure a seamless transition.

We’ve also compiled a list of the best business attorneys in North Carolina to support you in changing and updating your business name. Please take a moment to explore their services!

But if you decided to update the new business name yourself, consider the following updates that you need to do:

Legal documents: Update the North Carolina statement of information, loan documents, active legal contracts, lease agreements, and any other relevant legal documents with your new business name.
City/local registration: If your city or local authorities require business registration, update your new business name with the appropriate departments, such as the North Carolina Secretary of State, by submitting the necessary forms and fees.
Business Licenses: Contact the relevant departments to update your new name and obtain the necessary North Carolina business licenses and permits for operating in North Carolina.
Bank Accounts: Visit your bank or financial institution to update your business accounts, credit cards, and checks to reflect the new name, ensuring a smooth financial transition.
Internal Revenue Service (IRS): Amend your business name with the IRS by obtaining your EIN records or filing an updated E595E Form to maintain compliance and prevent confusion.
Other updates: If you have employees, amend your records with the North Carolina Department of Commerce, Division of Employment Security and the employment development authority. Update any additional business permits, insurance policies, and legal documents as needed.
Marketing materials: Update your website, signage, business cards, merchandise, social media profiles, email signatures, and other places where your business name is displayed to maintain a consistent brand identity.

Updating your business name across all relevant areas ensures a smooth transition and minimizes any potential issues arising from the name change. This comprehensive approach will help maintain your business’s credibility and reputation while adapting to the new name in North Carolina.

Considerations When Changing a Business Name

Customer Recognition: When changing your business name, it’s essential to consider its impact on your existing customers’ recognition of your brand. Ideally, the new name should maintain some connection to the old one to retain customer loyalty and familiarity.
Trademarks and Domain Name Availability: Before settling on a new name, ensure it is available for trademark registration and a corresponding domain name is available for your online presence.
Costs and Time Investment: Changing a business name involves various costs, such as legal fees and marketing expenses. The process can be time-consuming, from notifying customers and suppliers to updating documentation and signage.
Search Engine Optimization (SEO) Impact: Changing your business name can impact your website’s SEO rankings. Building a strong online presence using your new name and updating all online content and backlinks will require extensive work.
Notify Relevant Authorities: When changing your company’s name, ensure you notify the relevant local, state, and federal authorities, update your tax information, and obtain new business licenses and permits.

FAQs

What is the process for changing a business name in North Carolina?

To change your business name in North Carolina, you must file a form with the North Carolina Secretary of State.

Is a new registration required when changing a business name in North Carolina?

In North Carolina, you do not need to register your business again when changing its name.

Can I reserve my new business name before filing the paperwork to change it?

Yes, North Carolina allows you to reserve names for up to 120 days.

How long does the name change process typically take in North Carolina?

It typically takes a few weeks for the North Carolina Secretary of State to process a name change filing.

Will changing my business name affect my taxes in North Carolina?

In North Carolina, changing your business name will not affect your state tax filings.

Are there any restrictions on business names in North Carolina?

Yes, your business name must be unique and not already registered in North Carolina.

Can I have a DBA name in addition to my business name in North Carolina?

Yes, you can operate under a DBA name in North Carolina.

What if my new business name is already registered as a domain name?

You will need to contact the owner of the domain name to ascertain ownership or inquire as to their willingness to sell it to you.

Can I change my business name if I have a pending lawsuit in North Carolina?

It depends on the specifics of the lawsuit, but you should discuss the matter with an attorney familiar with business law in North Carolina.

Will I receive a confirmation when my business name is changed in North Carolina?

Yes, the North Carolina Secretary of State will issue a certificate of amendment confirming the new name.

Will I need to update my business name on all of our marketing materials?

Yes, it’s important to update all of your marketing materials after changing your business name to avoid confusion.

Will changing my business name affect my trademark or patent in North Carolina?

It depends on the specifics of your trademark or patent, but you may need to update the name associated with them if you change your business name.

Can I keep my current business ID number when changing my business name in North Carolina?

North Carolina requires that you obtain a new EIN if you change the name of your business.

Can I change my business name if I’m a sole proprietor in North Carolina?

Yes, sole proprietors in North Carolina can change their business name.

Do I need to inform my clients or customers about my new business name?

Yes, it’s important to inform clients and customers of your new business name to avoid confusion.

Can I change my business name if I’m part of an LLC in North Carolina?

Yes, LLCs in North Carolina may also change their business names.

Will I need to update any permits or licenses I have when changing my business name in North Carolina?

Yes, you will need to update any necessary permits and licenses after changing your business name in North Carolina.

Do I need a lawyer to change my business name in North Carolina?

No, a lawyer is not typically required to change your business name in North Carolina.

Can I change my business name if I’m part of a corporation in North Carolina?

Yes, corporations in North Carolina can also change their business name.

Can I change my business name to anything I want in North Carolina?

No, your business name must comply with North Carolina’s guidelines for acceptable names.

Can I change from a legal sole proprietorship to an LLC when I file to change my business name in North Carolina?

No, changing your business name does not allow you to change legal structure or formation.

Where can I find forms to change my business name in North Carolina?

You can find forms to change your business name in North Carolina on the Secretary of State’s website.

How much does it cost to change my business name in North Carolina?

The fee varies, but it can be as low as $50 to change your business name in North Carolina.

Can I cancel my name change request after submitting it in North Carolina?

You may be able to cancel your name change request in North Carolina, but it depends on the specifics of your situation.

Will I need to obtain a new North Carolina sales tax ID number after changing my business name?

Yes, you will need a new sales tax ID number after changing your business name in North Carolina.

Can I change just part of my business name in North Carolina?

In North Carolina, you must change your business name in its entirety.

Can someone else steal my old business name after I change it in North Carolina?

It’s unlikely that someone would be allowed to use a business name that is already registered in North Carolina.

Can I change my business name every year in North Carolina?

Yes, you technically could change your business name every year, but it may lead to confusion and may even impact the credibility of your business.

Will I need to set up new bank accounts or credit card processing for my new business name in North Carolina?

In most cases, you will need to set up new bank accounts and credit card processing for your new business name.

What documents do I need to file with the state of North Carolina to change my business name?

You will need to file Articles of Amendment with the North Carolina Secretary of State’s office.

How much does it cost to file Articles of Amendment in North Carolina?

The fee is $50 for articles of amendment, as of 2021.

How long does it take for the state to approve my name change?

Processing times vary, but it typically takes about two to three weeks for the state to process and approve the Articles of Amendment.

Will I need to update any other documents besides the Articles of Amendment?

Yes, you will need to update any contracts, leases, and licenses that connect to your old business name.

Can I change my business name online, or do I need to file a paper form?

You can file your Articles of Amendment online on the Secretary of State’s website, or by mail.

Do I need to get a new tax identification number if I change my business name?

No, you can keep your existing tax identification number.

What happens to my existing contracts and agreements with vendors and customers if I change my business name?

You will need to update your business name in any agreements or contracts in place.

Do I need to notify the North Carolina Department of Revenue of my name change?

Yes, you will need to update your business name with the Department of Revenue.

Will a name change affect my credit score?

Changing your business name should not have any effect on your personal credit score.

Do I need to get a new EIN if I change my business name?

You do not need to get a new EIN if you change your business name, as it is connected to your business entity.

Can I change my business name to anything?

It’s best to avoid choosing a name that is already taken or too similar to another existing North Carolina business.

Can I change my business legal entity type when I change my name, such as from an LLC to a corporation?

Yes, you can file a new certificate of formation to change your business entity type at the same time as changing your name, at which point Articles of Amendment would not use.

Do I need to publish my name change in a newspaper?

You do not need to publish your name change in a newspaper if you are based in North Carolina.

Will I need to get new business licenses and permits after I change my name?

Not necessarily, as you usually do not need new licenses and permits after changing your business name as long as you update documents, materials, and certify changes.

Do I need to inform my employees about my name change?

Yes, informing your employees about any changes as soon as possible usually makes the name change causes fewer issues.

Can my business be denied a name change?

You will need to prove that your intended name isn’t in use, compliant and potentially deceptive / offensive; otherwise, your business might get rejected.

Are there any other state or local agencies I need to notify after changing my business name?

Apart from your regular contacts, local business communities and— potentially, zoning and permits authorities would be the relevant bodies you could alter.

What do I need to do after my Articles of Amendment for my business name change is approved?

Update all vital documents and records, including your website(s), business cards, stationery materials, bank account(s), registers, company letterhead, and others.

Can I change my business name for any reason?

Yes, unless the North Carolina Administrative Code indicates specificity about the issue while remaining prohibited from breaking mission or consumer satisfaction.

Do I need to get a new business bank account after changing my name?

Yes, it’s generally preferable to open new bank accounts with the new business name for clarity’s sake.

Do I need to trademark my new business name?

While it’s not necessarily required, as intellectual property transfers seamlessly with your old name to the new one, an added level of vigilance won’t hurt.

Will I need to file amended tax returns after changing my business name?

Yes, and the North Carolina Department of Revenue and the Internal Revenue Service should logically get updated with relevant documents.

Can I change my business name if I have outstanding debts or legal issues?

You shouldn’t file amendment reports to change your business name without first fixing any accompanying debt or commitments entailments and addressing any legal issues if involved.

What happens if I file Articles of Amendment with an illegitimate business name?

The Secretary of State will likely reject your Articles of Amendment, and your business goes on unpaid suspension while you troubleshoot legal and logistics issues.

Can I be held legally liable if my new business name infringes on another business’s name?

Yes, material and immaterial kinds of harm can stem from infringing on another North Carolina business’s title.

Can changing my business name increase my market value?

It’s possible to accelerate and enhance standing and marketing thrust applicable convenience.

Can I change my business name multiple times?

There are no official restrictions surrounding a practical or necessary business renaming regiment.

What should I do if I worry about being copied after my name change?

Consult a trademark attorney or your Virtual Privacy Assistant—an AI partner that monitors intellectual borrowing online and makes policy recommendations according to data patterns.

Has the pandemic changed anything about changing business names in North Carolina?

The validity of the name changes continues, now with added virtual work creative flexibility. Updates for feasibility on the compliance deadlines and local judicial inventiveness due to shifts in trademark laws continue coming up.

Conclusion

Changing your business name in North Carolina is a significant decision that requires careful planning and attention to detail. By following the steps outlined in this guide and diligently updating your business name across all relevant areas, you can ensure a seamless transition while maintaining compliance with state regulations and preserving your brand’s reputation.

We invite you to visit LLCBase for more helpful resources and guidance on navigating the complexities of running a successful business in North Carolina. Let’s make your business an enduring success story in North Carolina!